Human Resources / Payroll Coordinator

SGR1

Full-time:
JOB SUMMARY:
The Human Resources / Payroll Coordinator supports the daily HR and payroll operations of the senior care community. This position serves as a resource for employees and leadership, ensuring accurate and timely payroll processing, HR compliance, recruiting and staff support in alignment with company values and state/federal regulations. The HR/Payroll Coordinator plays a vital role in maintaining a positive workplace culture and ensuring that staff feel supported, valued, and connected to our mission of providing compassionate resident care.

RESPONSIBILITIES:

• Serves as an adviser for HR related questions or redirects to the appropriate person.
• Process payroll for all employees using HRIS/Payroll system.
• Verify employee hours, PTO, differentials, and overtime; resolve discrepancies in collaboration with department managers.
• Ensure compliance with wage and hour laws, including minimum wage, overtime, and meal/rest break rules (specific to healthcare settings).
• Maintain payroll records and generate reports for leadership, finance, and audits.
• Support the full employee lifecycle: onboarding, I-9/E-Verify, new hire orientations, status changes, and terminations.
• Maintain personnel files in compliance with HIPAA and labor law standards.
• Post job openings, assist with applicant tracking, and coordinate candidate interviews.
• Assist with employee engagement programs, recognition initiatives, and culture-building efforts.
• Provide compliance support related to state/federal requirements (OSHA, CMS, DHS, BOLI, etc.).
• Track and report employee licensure and credentialing to ensure regulatory compliance.
• Assist with benefits administration (enrollment, changes, employee questions).
• Generate and distribute HR and payroll reports for leadership.
• Support survey preparation and provide documentation during audits.
• Coordinate with corporate HR/Payroll as needed for escalated issues.
• Ensure HR documents including status changes, performance evaluations, promotions and termination paperwork are filled out timely and correctly.
• Makes sure all required employment and labor law posters are displayed within the facility.
• The Human Resources Coordinator will arrange the correct resources for unemployment claims.
• Other duties as assigned.

QUALIFICATIONS:

• Associate’s or Bachelor’s degree in Human Resources, Business, or related field preferred; equivalent experience considered.
• 2+ years of HR and/or payroll experience; healthcare or senior care experience strongly preferred.
• Knowledge of employment laws and payroll practices.
• Experience with HRIS/Payroll/ATS system(s).
• Strong organizational skills, attention to detail, and confidentiality.
• Compassionate, people-focused approach consistent with the mission of senior care.

EMPLOYEE BENEFITS:
Benefits of being a Sapphire Health Services employee include, but is not limited to:

• PTO
• 401(K)
• Medical/Health Insurance
• Dental Insurance
• Vision Insurance
• Birthday/Holiday Pay
• Wellness Fund
• Uniform Fund
• Longevity Bonuses
• Quarterly Vacation Drawing
• Tuition Reimbursement:

HOW TO APPLY:
At Sapphire Health Services we are dedicated to creating a supportive and enriching environment for both our residents and our team members. If you are a passionate healthcare professional looking to make a difference in the lives of residents, we encourage you to apply!

Address: 405 NE 5th St., Gresham, OR 97030

WHO WE ARE: Located in Gresham, Oregon, Sapphire Gresham Rehabilitation and Specialty Care Skilled is a 78 Nursing Facility. Gresham prides itself in having a strong leadership team who fosters a collaborative, supportive culture and is always striving to make each day better than the last. Recognizing great talent and helping our employees to navigate continuing education and mentorship. Apply today to join our supportive family at Gresham Rehabilitation and Specialty care!

Our Mission: To Promote the highest quality of life for our residents, staff and communities. We strive to treat them all with the greatest consideration and respect.: