Human Resources Recruitment Specialist

University Human Resources is seeking a Recruitment Specialist. This is a full-time (1.00 FTE), 12-month, professional faculty position.

Oregon State University has launched a new internal executive recruitment team and is seeking experienced professionals in executive search or senior-level hiring.

If you’re passionate about attracting top leadership talent and shaping the future of a leading research university, we invite you to apply.

The Recruitment Specialist is responsible for performing Human Resources (HR) responsibilities related to recruitment and selection.

The Recruitment Specialist is responsible for assisting administrators and supervisors in achieving goals and outcomes in the areas of diversity, affirmative action and equal opportunity, and management of the University’s employee resources.

The Recruitment Specialist serves as a resource regarding state, federal, and University rules, policies, and procedures in areas assigned.

The Recruitment Specialist works independently under general guidance from the Recruitment Supervisor and/or Recruitment Services Manager.

The Recruitment consultant is responsible for performing Human Resources (HR) responsibilities and administrative tasks related to recruitment and selection.

This role will also support the Executive Search Team. This role will support the Executive Recruitment Coordinator in all functions related to executive searches with UHR. The function may include but are not limited to; scheduling, communication to applicants and or internal unit customers, reviewing applications, conducting and creating polls, setting up interviews and assisting with on-site preparations for applicants.

55% RECRUITMENT:
Processes recruitment and selection activities for all job and position types: classified, unclassified (academic/research and professional faculty), and short-term appointments (temporary and academic wage).

Responds to email and telephone recruitment/selection questions from hiring managers, search administrators, and search committee chairs and members.

Create Recruitment postings

Manages the recruitment throughout the posting period, facilitates the extension of postings, canceling/inactivating postings, and completion of the recruitment process. Reviews veteran applicants at full consideration or closing date.

Reviews search committee applicant screening information for compliance with OSU policy and regulatory requirements; works with hiring manager, search committee chair, or search administrator to resolve issues.

Reviews the qualifications of the recommended appointee to ensure the candidate meets the minimum qualifications of the position.

Generates offer letters using current University resources and in compliance with university policy.

May initiate Classification & Compensation salary review if not done at the position review stage or for classified salary requests above Step 1.

Facilitates hiring proposal initiation. Closes out postings at the conclusion of recruitment, ensuring all required documents are attached and all fields related to recruitment conclusion are complete and appropriate.

Support Executive Search Coordinator. Duties may include: scheduling, creating meeting agendas, and note-taking with an overview after meetings with clients.

Representing the executive search team through communications to applicants, OSU community members, stakeholders, and sourcing representatives. Prioritize and respond to emails, answer calls, and prepare correspondence.

Reviewing and submitting suggestions on applicant materials, applicants moving forward, and attending on-site meetings as needed.

Ability to speak fluidly to search committees, stakeholders, and or OSU leadership.

Handle sensitive information with professionalism and integrity

support strategic initiatives by tracking timelines, deliverables, and stakeholder communications.

Gather ( phone or email) reference checks

5% SEARCH COMMITTEE SUPPORT:
Provides training and resources to search committees to ensure that searches are conducted and managed based on university best practices and federal affirmative action principles. Provides guidance in the completion of the Applicant Disposition Workbook and managing veteran applicants throughout the recruitment process.

5% TRAINING AND PROFESSIONAL DEVELOPMENT:
Assists and participates in the development, coordination, and implementation of employee training and development. This includes integration activities for new Human Resources employees and procedural and transactional training for departmental/college employees.
Maintains professional and technical competency. Stays current on new policies, procedures, and regulations.

5% TALENT ACQUISITION SUPPORT

Represent OSU at career fairs and similar events throughout Oregon to attract new and diverse talent.

5% OTHER DUTIES:
Completes other duties as assigned by Supervisor, Manager or Director.
Participates on committees and work groups as applicable.

A Bachelor’s degree in Human Resources Management, Personnel Management, Industrial Relations, Business Administration or a related field, and two years of professional level Human Resources experience.
OR
Valid certification as a Professional in Human Resources awarded by the Human Resources Certification Institute (HRCI) or the Society of Human Resources Management (SHRM) and three years of professional level Human Resources experience.
OR
Four years’ experience providing administrative support in program administration, including the demonstrated ability for the following: (1) Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines; (2) Proficiency in data entry and records data from electronic and hard copy source materials into system(s) using an electronic keyboard or optical scanner; (3) Organizational skills with the ability to prioritize multiple tasks and complete projects under deadline pressure, and the ability to identify situations that may need further research and/or escalation to supervisor.

User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint.

Demonstration of the Following Competencies:
Adaptability: Demonstrated ability to adapt to changes in the work environment, manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions.

Analytical Reasoning/Critical Thinking: Demonstrated ability to analyze complex and sensitive issues and situations, identify alternative solutions, forecast consequences of proposed actions, and implement effective course of action.

Attention to Detail: Demonstrated ability to ensure important details in process are not overlooked or missed.

Building Collaborative Relationships: Demonstrated ability to develop, maintain and strengthen partnerships with stakeholders inside and outside of the organization.

Communications: Ability to use tact, diplomacy, flexibility and discretion in all interactions; expresses information, ideas and facts to individuals or groups effectively, taking into account the audience and nature of the information (i.e. technical, sensitive, controversial). Strong written and oral communication skills.

Confidentiality: Ensures confidentiality and privacy of employee information and other organizational data.

Customer Focus and Service: Demonstrated ability to provide high-quality, timely, customer-oriented services in a high-volume work environment.

Decision Making: Demonstrated ability to work independently and resolve problems.

Ethics: Demonstrated high standards of ethical conduct and understands the impact of violating these standards on the organization, self, and others.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.

To ensure full consideration, applications must be received by July 06, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Mary Thompson at mary.thompson@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.