Human Resources Specialist

The Human Resources Specialist serves a vital role by supporting the Human Resources department with a primary focus on recruitment, onboarding, and employee lifecycle activities. This role ensures positive employee experience from hiring through exit, while also supporting compliance, employee relations, coordination of employee training, and administrative HR functions. The HR Specialist works closely with managers, employees, and HR leadership to promote a supportive, compliant, and high-performing workplace.

Essential Functions

Recruitment and Selection:

· Partners with hiring managers to identify staffing needs and to develop effective recruitment strategies

· Assists in drafting and updating job descriptions to align with organizational needs and compliance requirements

· Posts and advertises for open positions and refreshes current job openings and advertising

• Writes effective job advertisements, using various tools including but not limited to the Predictive Index
• Identifies candidates using a variety of sources
• Identifies, develops, and maintains cost effective sourcing tools and strategies for current and future workforce needs
• Works within an established budget, tracking expenditures and forecasting needs
• Builds and maintains a diverse slate of candidates, using social media, networking, educational institutions, community resources, professional associations, and external staffing agencies

· Conducts initial phone screens, as needed

· Schedules interviews, as needed, and conducts interview debriefs with hiring teams

· Assists with preparing offer letters and extends job offers, as needed

· Conducts background screening, drug screening, and reference check processes and follow up

· Coordinates drug screening and background screening with external vendors and HR Administrator

· Attends career fairs, job fairs, and other outside community and recruiting opportunities

· Recommends and develops training tools, as needed, to enhance Hiring Managers’ effectiveness in selection

· Understands and applies employment laws related to recruiting and hiring

In conjunction with the Director of Human Resources and HR team:

· Oversees new employee orientation and related programs

· Conducts periodic new employee check-ins (i.e., stay interviews)

· Conducts exit interviews and compiles data to identify trends and recommend improvements

· Assists with employee relations, including but not limited to, performance coaching, discipline, investigations, and terminations

Human Resources operations, compliance, and administrative tasks:

· Maintains HR records, reports, and files in compliance with federal, state, and DCCCA requirements

· Supports HR policies and procedures to ensure compliance with applicable employment laws and best practices

· Provides HR administrative support, including preparing letters, reports, and employee communications

· In conjunction with the HR Manager, oversees writing, maintaining, and publishing job descriptions

· Responds to emails and phone calls coming into the HR Department email, including verifications of employment

· Oversees the Learning Management System, including maintaining training documentation and running compliance reports

· Responds to unemployment benefit claims as needed

· Assists with workers compensation incident reporting and follow up

· Maintains a general understanding of all employee benefits. Answers questions from employees and applicants or refers to appropriate HR representative if additional assistance is needed

· Maintains records in the HRIS, including employee files, certifications, and licenses

· Assists with supporting a drug-free workplace, including assisting with facilitation of random, quarterly drug screening

· Engages in agency strategic change teams and participates in training opportunities, as determined in conjunction with Director of HR

· Takes initiative for added responsibilities and projects that will benefit the department and agency

· Develops and maintains positive and effective interpersonal relationships between other members of the HR team, managers, and employees, at all levels of the agency

Education, Experience, and Licensure

· Bachelor’s degree in human resources, Business Administration, or related field preferred; equivalent work experience considered

· 2–4 years of HR experience, with emphasis on recruitment and onboarding preferred

· Knowledge of HR practices, employment law, and compliance standards

· Strong interpersonal and communication skills; ability to build trust and rapport with employees and managers

· Excellent organizational skills with attention to detail and ability to manage multiple priorities

· Proficiency with HRIS systems, applicant tracking systems, and Microsoft Office Suite

· Must possess a valid state Driver’s License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organization’s insurability standard as defined by DCCCA policy. Availability of reliable transportation is required for this position

Knowledge, Skills, and Abilities

· Requires overall computer knowledge and proficiency with the following:

• Computerized database programs
• Spreadsheet programs
• Word processing programs

· Requires the ability to efficiently operate office equipment such as:

• Computerized e-mail systems
• Calculators, copiers, fax machines
• Telephones and voicemail systems

· Effective listening, oral, and written communication skills, including face-to-face, on-site, in person discussions. Exercises appropriate use of positive language.

· Regular and predictable on-site attendance.

· Proficiency with computers and Microsoft suite of products including Microsoft Word, Outlook, Excel, and PowerPoint.

· Adherence to DCCCA Values:

• We provide education and services based on research and a dedicated commitment to improving lives.
• We value the people and communities we serve by respecting their experiences and treating them with dignity and respect.
• We encourage leadership at all levels by challenging existing conditions and finding innovative ways to grow and learn.
• We deliver high quality services every day, holding ourselves accountable for our outcomes.

Physical Requirements

The physical demands described below are representative of what must be met to satisfy the essential functions of this job. Reasonable accommodation may be made to enable an individual with disabilities to perform essential functions. While performing the duties of this job, the employee may be regularly required to:

· Stand, walk, sit, climb, or balance

· Talk, hear, taste, or smell

· Reach with hands and arms

· Use hands to touch, handle, or feel

· Stoop, kneel, crouch, or crawl

· Lift or move up to 50 pounds occasionally

· Work at a computer for extended periods of time, sitting or standing

· Operate successfully in an environment in which mentally and emotionally stressful topics may be discussed or trained, i.e., substance use disorder, mental health conditions, domestic abuse, etc.

· Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Travel

This position requires travel, which may include driving personal or company-owned vehicles. It may also include driving with other passengers in the vehicle, and/or driving as a passenger with other drivers. Note: Even with a valid driver’s license, certain motor vehicle infractions may render individual’s ineligible to drive company-owned or personal vehicles for company business. Such infractions may also disqualify employees from continued employment with DCCCA, Inc. This position is considered to be a safety-sensitive position.

Possible Opportunities for Promotion and/or Growth:

· Compensation and Benefits Administrator

· Human Resources Manager

· Director of Human Resources

· HR certification, such as PHR, SHRM-CP

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Candidates must successfully complete pre-employment drug screening, background screening, a fingerprint-based records search, and reference checks. Continued employment is contingent upon annual background screening and participation in an ongoing random drug and alcohol testing program.

DCCCA is a drug-free and smoke-free workplace. This position is considered a safety-sensitive position.

DCCCA, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, sex, age, gender, disability, genetics, or any other characteristic protected by law. It is the policy of DCCCA to comply with all federal, state, and local laws concerning the employment of women, minorities, individuals with disabilities, and veterans, and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC), in every location in which DCCCA has facilities. This policy applies to recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and any other terms, conditions, and privileges of employment.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person