Human Resources Specialist

Hawai’i Health & Harm Reduction Center (HHHRC) provides harm reduction-focused services to marginalized populations in Hawai’i, including people living with and/or affected by HIV, hepatitis, substance use, homelessness, and the transgender, LGBQ, and the Native Hawaiian communities. HHHRC bridges gaps and helps individuals access essential resources such as housing, health care, entitlements, and treatment. We foster health, wellness, and systemic change in Hawai’i and the Pacific through outreach, care services, advocacy, training, prevention, education, and capacity building.

SUMMARY OF POSITION

The Human Resources (HR) Specialist is responsible for the consistent and effective facilitation of HR policies, processes, and practices. This position assists the HR Manager with general human resources administration regarding recruitment, benefits, compensation, employee relations, training and development, legal compliance, and various other human resource functions.

This is a permanent, full-time, non-exempt, salaried position with HHHRC located in Honolulu, Hawaiʻi. Expected hours of work are generally between 8:30am and 5:00pm, Monday through Friday, with some evening and weekend attendance for required events. Salary is commensurate with experience.

REPORTING RELATIONSHIP:

Reports to: Human Resources Manager

Supervises: N/A

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Recruitment and hiring:
  • Post open positions on ADP Recruitment and on various channels.
  • Perform the initial screening of applicants and coordinate interviews.
  • Conduct reference checks, background checks, and OIG checks.
  • Prepare paperwork required for new hires and establish personnel file.
  • Work with program managers and the IT/Tech Support Specialist to ensure new hires’ cubicles and IT equipment are fully prepared.
  • New Hire Onboarding and Orientation:
    • Collect required documentation (I-9 and E-Verify, tax forms, direct deposit, etc.).
    • Provide explanation of benefits, HR policies, and copy of the Employee Handbook.
    • Facilitate and ensure the completion of onboarding training (HIPAA, FWA, and bloodborne pathogen).
  • Oversee HHHRC Internship Program including screening, collaborating with university partners of intern placement, and onboarding/offboarding on interns.
• Benefits and Compensation:
  • Assist in coordination of the annual open enrollment.
  • Assist employees with any benefit claim issues or concerns.
• Employment Terminations:
  • Provide COBRA and other benefit-related information for exiting employees.
  • Facilitate return of company-issued property (i.e., ID badge, keys, parking card, IT equipment, etc.).
• Employee Relations:
  • Assist with the communication, interpretation, and upkeep of employee handbook, and contribute to the development and implementation of HR policies.
  • Partner with the HR Manager to develop and execute performance management, workforce development and training, workforce engagement, and employee health, safety, and wellness programs.
• Regulatory Compliance:
  • Organize, maintain, and audit HR records such as personnel files (current and former), I-9 files, leave records, employee training records, HR SharePoint, etc. for completeness and accuracy in accordance with applicable state and federal requirements.
  • Assist in maintaining company compliance with all governmental legal and reporting requirements, including any related to worker’s compensation, unemployment claims, FMLA, ADA, EEO, and OSHA.
• Maintain the integrity and confidentiality of human resource files and records.
• Provide assistance with various HR-related projects, and perform other duties as assigned. Duties may be subject to change.

GENERAL RESPONSIBILITIES:

• Contribute to a safe, creative, enthusiastic, and cooperative working environment for all.
• Work as a team with other staff and support team members.
• Maintain appropriate professional and ethical standards while serving as a representative of HHHRC.
• Observe and comply with all rules and regulations – such as HHHRC Code of Conduct, Drug-Free Workplace, Confidentiality – and other administrative policies of HHHRC.
• Abide by all policies and procedures of the HHHRC Health & Safety Program and the Quality Management Program.
• Comply with HHHRC confidentiality policy, HIPAA requirements, cultural competencies, and rights to persons served, as well as CARF standards.
• Demonstrate steadfast understanding of, and commitment to, the Mission, Vision, and Values of HHHRC.

WORKING CONDITIONS/PHYSICAL DEMANDS:

• Indoors, air-conditioned office area.
• Long hours sitting using office equipment and computers, which can cause muscle strain.
• Regular use of computers keyboards, telephone, and operating office equipment.
• Essential physical activities: standing, sitting, walking, finger dexterity, seeing, hearing, speaking, and frequent gripping of an object.
• Occasional physical activities: stooping, bending, squatting, twisting body, and lifting of supplies and equipment (up to 50 pounds).
Occasional lifting and carrying of supplies and equipment (up to 25 pounds).

REQUIRED QUALIFICATIONS:

Knowledge/Skills/Abilities:

• Superior knowledge of MS Office, HRIS systems, and ability to learn new technology systems.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work productively, both independently and as part of a team.
• Capability to work well and thrive professionally in an atmosphere of significant diversity, working with marginalized populations.

Education/Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• At least one (1) year of general human resource experience.

PREFERRED QUALIFICATIONS:

• Three (3) years of related human resource experience.
• Thorough knowledge of employment-related laws and regulations.
• SHRM-CP

REQUIRED WORK CARDS/CERTIFICATIONS:

• Valid Hawaii Driver’s License and clean three-year (3-year) Driver’s Abstract.
• TB Clearance
• Hep B Clearance and/or Vaccination
• Must pass Center for Medicare/Medicaid Services eligibility screening.

Hawaiʻi Health & Harm Reduction Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.