Human Resources Specialist

Description:

EXCELLENT WORK ENVIRONMENT AND COMPANY CULTURE! The culture at Meier Supply is built on our shared Core Values:

• PEOPLE Teamwork, trust, and helping others succeed!
• RESPECT Show ultimate regard for others!
• INTEGRITY Always do the right thing!
• DEDICATION To our customers success!
• EXCELLENCE Commitment to best in class in all we do!

We hire, coach/develop, review, reward, and recognize our co-owners based on these characteristics, so it’s important that you share these values in order to be part of our team. We are a 100% employee-owned leading edge wholesale distributor of HVAC/R products based in Conklin, NY with branches throughout NY and PA. Working at Meier Supply is a unique opportunity to join a company that values it's employee owners and rewards them throughout their long careers with us. Being 100% employee owned, means we have the opportunity to work together towards a common goal of increasing our stock value for all employee owners!

Opportunity Meier Supply Provides:

• Necessary, paid training in the HR field
• Participating in and contributing to an entrepreneurial, high growth work environment
• Using and contributing to the development of industry leading systems and processes
• Being a leader in a company with a reputation for excellent customer service
• Being well compensated for outstanding contributions
• Being an employee-owner of an industry leading organization
• Work/Life Balance and family-oriented culture is a huge differentiator for us!

You will enjoy the following:

• Competitive Pay includes base wages plus generous performance bonuses
• Paid-Time-Off and Holiday Pay
• Comprehensive Medical/Dental/Vision plans protect you and your loved ones – We pay 75% of premiums for employees plus family members!
• Company-paid Life insurance and Disability benefits
• EXCELLENT Retirement benefits through our Employee Stock Ownership Plan (ESOP) and our 401K Retirement plan
• Employee recognition – holiday parties, ESOP events, company lunches, gift cards, plus much more

Job Summary:

The HR Specialist supports the HR department by assisting the rest of the HR team in providing excellent customer service to our co-owners. This position is expected to help ensure operational efficiency of HR services to Meier Supply.

Duties & Responsibilities:

Benefits Administration:

• Process benefit enrollments, terminations, and changes for all benefit and retirement plans.
• Ensure accuracy of benefits data transmitted through EDI interfaces from the HRIS to third-party administrators.
• Reconcile benefit billing statements and support brokers/TPAs with required documentation.
• Possess basic understanding of all our benefit plans in order to answer routine questions for co-owners, candidates, etc.

HR Records & Compliance:

• Maintain electronic personnel files in compliance with federal and state employment laws.
• Process I-9 documentation, E-Verify compliance, and employment verification requests.
• Ensure all branch locations have proper and current HR/legal postings.
• Provide clerical support to the HR department which includes but is not limited to; scanning hard copy documentation to submit into HRIS, reconciling old hard copy personnel files.

Recruiting & Onboarding Support:

• Post job openings.
• Coordinate interview scheduling and applicant communication.
• Conduct background checks, drug screens, and reference checks.
• Schedule new hire orientation sessions. Coordinate any deviation in schedule in a timely manner.
• Maintains accurate and up to date job descriptions.
• Able to answer basic recruiting questions for hiring managers and candidates.
• Acts as liaison between new hire and HR department throughout the initial onboarding process.

HR Systems & Learning Management:

• Manage the Learning Management System (LMS): upload training, assign courses, track completion, run compliance reports.
• Support HRIS data entry, updates, and reporting.
• Maintain accurate records in Predictive Index (PI).

Employee Support & Communication:

• Serve as first-line support for general HR questions in the HR ticketing system.
• Support HR communications, announcements, and recognition initiatives.
• Assist in HR-related events and training logistics.

Schedule:

Typical office hours Monday-Friday

40 hours a week

Compensation:

$23-$25 an hour, depending on experience

Requirements:

Skills, Knowledge and Experience:

• High school diploma or equivalent required. Associates or Bachelors in HR, Psychology or Business preferred.
• 1 year of HR experience preferred.
• SHRM-CP preferred. Willingness to obtain SHRM-CP credential within 6 months of hire required.
• MUST have excellent computer skills (Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook).
• HRIS experience (Paylocity, ADP, Paychex) preferred but not required.

Behavioral Competencies:

• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational skills and attention to detail
• Able to multi-task and adapt to changing priorities
• Team player willing to help others
• Prioritizes customer service to make sure HR dept. is delivering excellence to others