Human Resources Specialist (Benefits)

Description

SUMMARY

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

• Assist the HR Assistant Manager with tasks related to Open Enrollment for all State and County funded employees, as well as, filing Workers Compensation claims and Family Medical Leave (FMLA)
• Participate in the Entities Insurance Committee meetings and report discussions and relevant information to the HR Assistant Manager and employees as appropriate
• Prepare information releases to all State and County funded employees regarding benefits available, new information, changes, opportunities, etc.
• Ensure benefits information in the NeoGov Insight is up to date
• Handle benefits inquiries to ensure a quick, equitable and courteous resolution
• Assist the judiciary, judicial assistants, and employees with changes to their insurance, benefits, and applicable records when qualifying events occur
• Keep up to date regarding regulatory standards governing employment law such as ACA, HIPPA, FMLA, ADA, etc
• Ensure all State and County funded employees are in compliance with federal, state and local legislation

• Assist the HR Assistant Manager with Workers Compensation (WC) claims for all state and county funded employees
• Manage WC claims by ensuring prompt care are sought by employees, making sure employees return to work at the appropriate time, and ensuring proper documentation and reporting is completed and submitted to appropriate entities
• Serve as liaison with Florida Risk Management on worker’s compensation case management
• Responsible for completing the State WC spreadsheet when received from the OSCA
• Notify Payroll Specialist of any necessary payroll adjustments needed
• Complete the 13-week wage statement when someone is placed on WC and submit it to the Division of Risk Management or third-party administrators as appropriate
• Update HR checklists, CourtConnect, and reporting requirements as needed with appropriate and accurate information
• Ensure required WC posters and information are updated Circuit wide
• Attend local WC meetings as necessary

• Process, administer, and manage all Family Medical Leave requests for State and County funded employees within the allotted timeframe
• Create files in the FMLA Manager, keeping them up-to-date, and monitoring them for compliance
• Coordinate with the Payroll Specialist to ensure all leave is recorded accurately for payroll processing
• Communicate with employee's direct supervisor regarding employees FMLA leave and any restrictions that may be noted
• Ensure information is updated on the G drive for the HR team and on Court Connect for all employees
• Attend yearly FMLA training to stay current with federal regulations

• Respond to inquiries regarding policies, procedures and programs
• Represent Human Resources at meetings and or committees as needed
• Develop, implement, evaluate, and modify procedures to improve workflow for efficient processing in area of responsibility
• Maintain level of expertise in HR laws and regulations
• Participate on interview panels on a rotating basis or more often as needed
• Attend training annually to remain current in area of responsibility
• Attend training in areas outside of responsibility when appropriate
• Serve as liaison between all AOC departments; maintain effective relationships with all Court Administration employees, judicial assistants, and the judiciary within area of responsibility

Typical Qualifications

• Federal, State, and Local Wage and Employment Law Rules and Regulations
• Various types of Employee Benefits and the Laws and Regulations related to them
• Florida Public Records rules pursuant to Rules of Judicial Procedure & Florida Statute 119.07
• Employment records management and retention requirements
• Rules of English grammar, spelling, and punctuation
• HR office procedures, practices and policies
• Microsoft Word, Excel, PowerPoint, and Outlook

• Maintain confidentiality of private, personal, and/or sensitive information
• Represent the AOC and HR department in a professional manner
• Provide effective, accurate and professional, polite, friendly and prompt customer service to the public and other agency personnel, AOC employees and the Judiciary
• Operate a computer, utilize Microsoft Office Suite and a multitude of other software programs and databases with limited or no formal instruction
• Work independently and to understand and carry out complex written and oral instructions
• Work under pressure and meet deadlines
• Work effectively both independently and as a team member
• Plan, organize, and complete special assignments with minimal direction and/or supervision
• Pay close attention to detail in order to provide an accurate work product
• Maintain organization of workspace, equipment, projects and files, etc.
• Travel occasionally throughout the circuit and state for trainings, meetings, and interviews utilizing an automobile
• Be flexible, trustworthy, and dependable
• Work the required hours of 8:30 a.m. to 5:00 p.m. Monday through Friday
• Maintain consistent and regular attendance, which is required
• Maintain CJIS Security Awareness Training – level 2

• Three or more years of experience in employee benefits administration is preferred
• Two years of experience in a Human Resources Department within the past five years is required
• Experience processing payroll is preferred
• Associate's degree in human resources, public or business administration, management, employment law, or a closely related field. Related experience may substitute for the recommended education level on a year-for-year basis

• CJIS Security Awareness Training – level 2

Supplemental Information