HVAC Administrator

Join our team and live the Ollie-tude!: (Ollie’s Core Values)

• BE A TEAM PLAYER- Associates are expected to be supportive and work together.
• BE CARING- How do I treat others with courtesy, dignity, and respect?
• BE VALUE OBSESSED- Live the “good stuff cheap” mindset.
• BE COMMITTED- Operate with grit, passion, tenacity, and action.
• BE GROWING- How do we get better every day?
• BE REAL- Associates should be honest, transparent, genuine, trustworthy, and sincere.

Competitive Benefits

• Medical, Dental, Vision, and RX coverage after 30 days of employment.
• 401K, Company match begins at Associate enrollment
• 120 hours of PTO that start accruing on day one
  
• Strong career growth & talent development culture
• 20% Associate discount on all Ollie’s purchases.
• Vast array of voluntary benefits

Grow your career with a retail company built on 43 years of success and earn a 20% discount on all your Ollie’s purchases. Publicly traded since 2015 and recognized by Yelp as the Fastest-Growing Brand of 2025, we’re 600+ stores strong in 34 states and deeply committed to expanding our national footprint.

Position Overview:

The HVAC Administrator acts as the primary liaison between the HVAC Coordinator and landlords/Ollie’s field teams. This role also involves updating portals/programs for both the Construction and Facilities teams. Additionally, this person will assist as needed with day-to-day facilities concerns.

Primary Responsibilities:

• Forward assigned vendor quotes to landlords and follow up at a designated cadence to ensure noted concerns are addressed.
• Communicate other HVAC-related issues to landlords as needed to determine a path for prompt resolution.
• Create and email HVAC reimbursement requests to landlords as needed.
• Assist in communicating project/work order schedules to the field team appropriately.
• Update the company’s HVAC equipment list to ensure an accurate overall picture of existing fleet.
• Assist the construction team with the administration of Procore construction management software program as assigned.
• Assist with other Facilities projects as needed.
• Complete any additional administrator responsibilities and/or duties as assigned to support the facilities and construction team.

Qualifications:

• High School diploma or equivalent.
• At least 1 year of facilities experience is a plus.
• Experience with Microsoft products such as Word, Excel, PowerPoint, Outlook, etc.
• Ability to exercise sound judgment and make independent decisions.
• Outstanding interpersonal, listening, and communication skills.

Physical Requirements:

• Ability to sit for an extended period of time at a desk.
• Ability to work on a computer for extended period of time.
• Ability to see, hear, and speak regularly.
• Ability to work in a constant state of alertness and safe manner.

Ollie’s is an equal opportunity employer. In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex, sexual orientation and identity, national origin, age, veteran’s status, disability, or any other legally protected status.