HVAC Warranty Administrator/Claims Processor

• Accurately review, process, and submit warranty claims to manufacturer in compliance with their guidelines and policies
• Track the progress of warranty claims and follow up with manufacturer to resolve any outstanding issues or delays
• Maintain detailed records of all warranty work, including parts, labor, and claim status, ensuring accurate documentation for audit purposes
• Verify warranty coverage for customers and provide clear explanations of the terms and conditions of their warranties
• Work closely with all service team to coordinate warranty repairs, ensuring a smooth and timely process for customers
• Track and order warranty parts as needed, ensuring timely availability to avoid service delays
• Stay current with manufacturer bulletins, warranty policies, and procedures to ensure claims are filed correctly
• Assist the service, parts and new equipment sales departments with any warranty-related questions or issues
• Communicate effectively with customers, technicians, and manufacturer to ensure a seamless warranty process
• Process freight claims for damaged shipments
• Process contractor claims for damaged/non-working products
• Other duties as related to warranty/claims

Qualifications:

• Strong Excel and other Microsoft office knowledge
• Excellent organizational and time management skills, with the ability to manage multiple tasks in a fast-paced environment
• Prior experience in a service or warranty administration role preferred
• Strong knowledge of HVAC parts, repairs, and warranty procedures preferred but not required
• Attention to detail with a focus on accuracy in processing claims and maintaining records
• Strong communication skills, both written and verbal, with a customer-focused attitude
• Ability to collaborate with various departments to ensure efficient warranty claim processing

Benefits

• • Full time position
  • Paid bi-weekly/overtime paid as worke
  • Performance based incentive plan
  • 1 to 3 weeks of vacation per year as tenure increases
  • Additional PTO - 4 hours each month after 90 days’ employment
  • ½ Health insurance paid (employee or family)
  • Health insurance plan (eligibility after 90 day probationary period) includes long term disability coverage (60% of salary after 90 days) and $20,000 term life insurance paid 100% by company
  • 401K after 1 year with matching up to 4% of salary
  • 401K plan includes an optional profit-sharing contribution that has historically been funded 100% since we have had the plan