HYBRID - Senior Accounts Payable Specialist (Procurement)

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

This is a HYBRID position!

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Performs routine calculating, posting and verifying duties of a special project nature to provide primary financial data for use in maintaining accurate and timely payment records for suppliers. Works with AP specialists to achieve payment expectations and meet overall system efficiencies.

Position Key Accountabilities:

1. Verifies, audits, and approves disbursement of funds for various suppliers via Purchase Order (PO) invoice and/or non-PO voucher within the system.
2. Escalates approval information for payment within agreed upon University payment terms.
3. Resolves technical and processing issues as directed by Senior AP Specialist Lead, Manager of AP or Director of Payment Services.
4. May determines the nature of the discrepancy when the data does not meet institutional requirements and take appropriate steps to resolve the problem.
5. Takes measures to ensure monthly processing goals are met within the group, gives recommendations and reports concerns to management.
6. Responsible for special projects and activities in the accounts payable system.
7. Corrects payment errors by communicating with responsible buyer/users/suppliers to validate adjustment to payment account, match status, or payment amount within the system.
8. May initiate or perform correction of payment errors.
9. Retrieves information regarding vendor/supplier payment records and balances obtained information within legacy system. Utilizes system and Records Retention software to obtain payment support.
10. Performs other duties as assigned.

Certification/Skills:

10 Key by touch; Accounts Payable volume processing; data entry through computer terminal; detail and accuracy oriented; customer service and leadership skills; knowledge of current financial systems; proficient knowledge of Microsoft Office and excel reporting.

Minimum Education:

High school diploma or equivalent; Associate's degree preferred.

Minimum Experience:

Five (5) years of Accounts Payable experience. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.