Imaging Department Administrative Assistant

Job Description

Grow your career at Cedars-Sinai!

We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

The Imaging Department Administration Administrative Assistant performs basic clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members through a variety of tasks related to the organization and department. Responsible for confidential and time sensitive material. This role covers the evening shift.

• Calendars appointments, conference rooms and organizes travel arrangements for an individual, group or department.
• Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.
• Distributes and disseminates information within the department and/or unit.
• Formats and types correspondence, documents, memos, reports, meeting minutes and/or presentations materials.
• Scans or makes copies of correspondence or other printed materials and complies basic reports. Maintains records or department files.
• Replenishes and orders office supplies, may arrange for equipment maintenance.
• May assist with expense reports, monitoring budget, and/or tracking invoice payments.
• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and/or unit.

Qualifications

Educational & Experience Requirements:

• High School Diploma/GED required.
• Personal or executive assistant experience preferred.
• Administrative experience in medical environment preferred.
• Experience with Microsoft Office Suite preferred.

Diversity and Inclusion at Cedars-Sinai

Our compensation philosophy

Cedars-Sinai is an Equal Employment Opportunity employer.

Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.