Import & Purchasing Coordinator

The Import & Purchasing Coordinator supports VIFON International’s U.S. operations by managing overseas purchasing, import documentation, supplier communication, and logistics coordination. This role ensures smooth and timely importation of food products into the U.S., working closely with freight forwarders, customs brokers, and warehouse teams.

1. Purchasing & Supplier Management

• Source and evaluate overseas suppliers for food products, ensuring quality, pricing, and reliability.

• Negotiate pricing, payment terms, contract conditions, and delivery schedules.

• Issue purchase orders, confirm order details, and maintain updated records of supplier agreements.

• Monitor supplier performance, resolve issues related to quality, documentation, or delays, and identify improvement opportunities.

• Collaborate with internal teams to forecast demand and maintain optimal inventory levels.

• Conduct market research on global pricing trends, supply risks, and industry developments.

2. Import Documentation & Regulatory Compliance

• Prepare and review import documents such as commercial invoices, packing lists, bills of lading, certificates of origin, and health certificates.

• Ensure compliance with U.S. CBP, FDA, and USDA regulations.

• Submit and monitor FDA Prior Notice filings.

• Verify correct HTS codes, duty rates, and labeling requirements.

• Work with customs brokers to resolve documentation issues, holds, or inspections.

3. Logistics & Shipment Management

• Coordinate FCL and LCL shipments with freight forwarders and carriers.

• Track shipments from origin to arrival at U.S. ports and provide timely updates.

• Review arrival notices and ensure customs clearance is completed on time.

• Coordinate drayage, trucking, and final delivery to the warehouse.

• Monitor demurrage/detention timelines to avoid extra charges.

• Troubleshoot delays, port issues, or logistics disruptions.

4. Inventory Planning & Internal Coordination

• Provide shipment schedules and ETA updates to support inventory planning.

• Work with warehouses to schedule receiving, confirm quantities, and support QC.

• Maintain records of inbound shipments, stock levels, and product availability.

• Prepare reports on purchasing trends, supplier performance, and import activity.

5. Data Management & Reporting

• Maintain organized digital records of purchase orders, shipment files, and compliance documents.

• Reconcile freight charges, customs duties, and import-related invoices.

• Prepare regular reports on purchasing activities, shipment status, and inventory flow.

Required

• English speaking required.

• Vietnamese language preferred (a plus, but not required).

• Work onsite 5 days per week in Seattle, WA.

• Full-time schedule: Monday–Friday, 8:00 AM–4:30 PM.

• 2–4 years of experience in imports, purchasing, logistics, or supply chain.

• Strong understanding of import documentation and customs procedures.

• Experience working with freight forwarders, customs brokers, and warehouses.

• Excellent communication skills, organization, and attention to detail.

• Proficiency in Excel, Google Sheets, and standard office software.

Preferred

• Associate or bachelor’s degree preferred; new graduates are welcome to apply.

• Experience in the food or CPG import industry.

• Familiarity with HTS codes, duties, and trade compliance.

• Knowledge of FDA and USDA requirements for food imports.

Pay: $22.00 - $27.00 per hour

Work Location: In person