In-Person Reception / Legal Admin

Overview

Do you take pride in being accurate, reliable, and an enthusiastic team player?

If you believe you qualify for a position with our growing firm, review the following three questions:

• Do you take pride in noticing the details others miss—and elevating every client interaction into a VIP experience?
• Do you want to be a valued, integral member of a team dedicated to both its clients and employees?
• Are you a self-starter who takes ownership and follows through with care and precision?

If you answered “yes” to the above questions, read on to learn more about our dynamic company.

Buell Realtime Reporting provides first-class litigation support services, including court reporting, legal video, videoconferencing, transcription, interpreters, and more. We are proud of our reputation for strong client relationships, work product accuracy, and exceptional customer service. We create clients for life, one case at a time.

The Buell team is a unified group of court reporters, videographers, and office staff who have been with the company long term. Our mission statement is to deliver the Buell VIP experience each and every time. We are a boutique firm that has been built on respect, communication and solving problems together. Even though we work hard and take pride in our job, we still have fun! The Buell company goal is to set everyone up for long-term success.

We are seeking a dynamic and detail-oriented Reception / Legal Admin professional to join our team. This vital role combines front-desk responsibilities with comprehensive administrative support, ensuring smooth daily operations within a busy litigation support environment. Your proactive approach will help facilitate effective communication, VIP-level interactions, and support departments with diverse administrative tasks.

Duties

• Greet visitors, clients, and vendors with professionalism and courtesy, ensuring a positive first impression of the firm.
• Manage incoming calls with excellent phone etiquette, directing inquiries to appropriate team members promptly.
• Handle administrative duties such as supply ordering and supporting overall office organization.
• Assisting other departments as needed (for example, sealing transcripts or scanning exhibits for Production team, creating videoconference links for Schedule team).
• Mail and delivery management.
• Coordinating occasional local office-related tasks and deliveries.

SKILLS AND ABILITIES:

The ideal candidate will have:

• Outstanding proofreading skills and attention to detail.
• Professional presence with the ability to engage confidently with clients and internal team
• The ability to work effectively under pressure in a fast-paced legal environment.
• Interact positively with office staff, court reporters, videographers and clients.
• Experience with and knowledge of computers.
• Strong desire to learn and grow professionally through active coaching and mentoring.

Join us in this engaging role where your talents will directly contribute to the success of our team. We value proactive individuals who thrive in fast-paced environments and are eager to grow their professional expertise. This role offers the opportunity to gain exposure across multiple departments and build a long-term career within a growing, highly respected firm.

Pay: $26.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person