Interior Design Assistant

About Us:

We’re a fast-growing, creatively obsessed design studio based in Tampa, FL. We live and breathe beautiful spaces, big ideas, and bold visions—and we need a detail-loving, spreadsheet-savvy sidekick to keep the creative chaos in check. If you’re the kind of person who color-codes their to-do list and dreams in invoices and mood boards, read on.

This is an opportunity to get in on the ground floor of a growing, founder-led interior design firm. The founder is looking for her right-hand person to help support the firm’s rapid growth, incoming business, and many moving parts. We’re looking for someone who loves great design but also gets a little thrill from a beautifully organized spreadsheet, a perfectly tracked purchase order, and an inbox that doesn’t spiral into chaos.

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Your Superpowers:

• You love creative environments, but you’re the calm in the storm.
• You’ve got an eye for aesthetics and an iron grip on Google Drive folders.
• You thrive juggling client communication, vendor coordination, project logistics, and design support without dropping the ball.
• You’re equal parts admin ninja, client whisperer, and spreadsheet wizard.

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What You’ll Do:

Admin & Studio Flow:

• Own the calendar, schedule meetings, keep the team organized (and sane)
• Manage digital and physical files—projects, receipts, vendor info, etc.

Client & Vendor Support:

• Assist in onboarding clients and maintaining communications
• Manage purchase orders, vendor quotes, and follow up on deliveries
• Communicate with vendors, showrooms, fabric houses, workrooms, and delivery partners
• Order and manage samples, materials, and product information
• Track lead times, back orders, shipments, deliveries, and install readiness

Creative Support:

• Assist with sourcing furniture, lighting, finishes, fabrics, materials, and accessories
• Help create design presentations, mood boards, client decks, and specification packages
• Pitch in with styling, shoots, or installs (extra points if you love a good label-maker or a swatch book!)

Finance & Numbers:

• Support invoicing, expense tracking, budget updates, and project admin
• Help maintain accurate information in Studio Designer and QuickBooks
• Keep project details, purchasing records, and tracking documents current and clean
• Coordinate with outside bookkeeping/accounting support as needed

Bonus Points If…

• You have especially strong vendor and procurement experience
• You’ve supported project installs and field coordination before
• You have great taste and strong visual instincts
• You can jump in on light social media support when needed

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We’d Love if You Have:

• Background in interior design, fashion, or creative business
• Familiarity with Google Workspace, Adobe Creative Suite, SketchUp, Studio Designer, QuickBooks
• A love of beauty, order, and making things happen behind the scenes
• Strong communication skills, a proactive spirit, and the ability to thrive in a fast-moving studio

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Perks & Vibe:

• Flexible hours & hybrid work opportunities
• Collaborative, inspiring culture
• Room to grow as we grow—your role can evolve with your skills
• Creative field days, good coffee, and the occasional design field trip

Pay: From $25.00 per hour

Work Location: Hybrid remote in Tampa, FL 33609