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Interior Design Coordinator

About the Job

(Job Summary)

The Interior Design Coordinator plays a vital support role in managing and organizing interior design initiatives across the portfolio. Working closely with the Vice President of Interior Design, Junior Interior Designer, Project Managers, and external design partners, this position ensures seamless coordination between Interior Design, Development teams and outside partners. The ideal candidate is a detail-oriented and highly organized professional capable of managing multiple priorities, including project tracking, document control, order and delivery coordination, and design collaboration. This role helps keep projects on schedule, within budget, and aligned with overall design and development goals.

What You Do:

(Duties/Responsibilities)

Coordinate and communicate regularly with the Development team to support project timelines and deliverables.
Maintain and update project tracking tools, including Excel spreadsheets, schedules, status logs, and submission trackers.
Assist with preparing, reviewing, and organizing design-related documentation, including plan sets, furniture plans, schedules, and specifications.
Support the VP of Interior Design in preparing presentations, design proposals, and internal design packages.
Update and maintain the Interior Design materials library, vendor catalogs, and samples.
Assist in sourcing products, finishes, and materials, and organize vendor information.
Submit, review, and track purchase orders, invoices, and procurement documentation.
Coordinate end-to-end order fulfillment, including order processing, tracking, delivery logistics, storage management, and installation.
Coordinate plan review workflows, noting design-related modifications and communicating updates to the external Interior Design firm.
Help identify and address design-related issues by gathering information, preparing summaries, and recommending solutions for review.
Communicate with vendors, contractors, and consultants as directed, maintaining organized correspondence records.
Support the Project Manager in the coordination, delivery and installation of FF&E during final project phases.
Visit job sites as needed to document progress, take notes/photos, and support punch list development.
Assist with administrative tasks such as calendar management, file organization, meeting preparation, and document formatting.
Partner with Development Team members to ensure design decisions align with overall project goals, budgets, and deadlines.

This job description does not imply that the listed duties are the only responsibilities to be performed by the employee in this position. Employees may be required to carry out other job-related tasks assigned by their supervisor or management.

What You Bring to the Table:

(Requirements)

Bachelor’s degree in Interior Design, Architecture, or a related field preferred
Proficiency in Adobe Illustrator, Photoshop, and AutoCAD
Experience with Revit and rendering software preferred, but not required
Strong proficiency in Excel, including the ability to manage spreadsheets, track data, and maintain project logs
Familiarity with project management tools and document-tracking systems
Ability to read and interpret construction drawings, design plans, and shop drawings
Excellent organizational skills with strong attention to detail and accuracy
Ability to prioritize and manage multiple tasks in a fast-paced environment
Strong written and verbal communication skills (English required; Spanish a plus)
Self-motivated, eager to learn, and a collaborative team player comfortable supporting multiple stakeholders
High level of integrity with the ability to handle confidential information
Ability to work independently or collaboratively as part of a team
Enthusiasm for interior design and a commitment to supporting high-quality project outcomes