INTERNAL SEARCH - Circulation Clerk

Position Summary

• Online application
• Letter of Interest
• Current résumé
• Copy of high school diploma or equivalent and/or college transcripts (Transcript of college work verifying degree requirement. Must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline.)

Essential Duties and Responsibilities

• Perform all duties with professionalism.
• Answer a multitude of technology questions customers have.
• Assist customers with research when Librarian is not available at Reference Desk.
• Operate OCLC WorldShare for processing interlibrary loan requests.
• Assist library users with library resources, printing, copying, MyCalhoun, Canvas, Office, databases, eBooks, directions to other buildings, and any other questions or issues.
• Share in maintaining an up to date and current Library Circulation Policy and Procedures Manual online in Wiki format, and a print version in large notebooks.
• Alert supervisor of any issues that are in need of management attention.
• Maintain Horizon Borrower Database for Library customers.
• Run Horizon Overdue and Bill Notice reports daily and prepare for US Mail.
• Place/Remove ‘Academic Hold’ on customer/borrower/student records in MyCalhoun/Banner for books not returned following two Overdue Notices.
• Accept customer receipts from Cashier’s Office for ‘Lost and Paid’ for books and remove Library Holds in MyCalhoun/Banner.
• Train new adjunct circulation assistants and workstudy students in the duties of the Circulation Desk and the use of the SirsiDynix Horizon Circulation Module to loan library materials and manage borrower.
• Greet and provide general information and assistance for visitors to the library.
• Operate Horizon Circulation Module for check out/check in of Library circulating books, Reserve Textbooks, and Reserve books.
• Maintain Reserve Shelf and Textbooks on Reserve Shelf, adding books and removing books according to faculty instructions.
• Maintain Bill Book with copies of all Bill Notices mailed at both libraries.
• Compile and submit monthly reports for Multimedia Room and Study Room usage.
• Troubleshoot Library and virtual student workstations in Instruction Room.
• Enter borrower records while customers are waiting.
• Read shelves (Book Stacks, Reference, Reserve, etc.) for accuracy of shelving (to find lost and mis-shelved books) on a weekly basis.
• Lead effort for conducting Inventory of all Library books every other summer semester.
• Open Library daily by turning on lights, opening doors to public spaces, turning on virtual workstations, and close Library on Fridays.
• Serve on campus wide Committees.
• Maintain signage for changes in Library Hours; put hours on circulation desk Voice Mail.
• Assist in cleaning Library computers and computer tables.
• Maintain library equipment and restock materials.
• Answer phone and transfer calls if needed. Check voice mail.
• Retrieve books from the Book Drop daily; sort books returned and prepare for shelving.
• Perform related work as assigned.

Qualifications

• A minimum of a high school diploma or equivalent and 10 semester hours of postsecondary education in clerical or related field is required OR high school diploma or equivalent and two (2) years clerical work experience is required.
• Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports is required.
• Ability to utilize Word or other word processing tools to prepare and communicate information is required.

• Knowledge of community college policies and procedures.
• Knowledge of Library of Congress call numbers.
• Knowledge of Banner System and or a similar system.
• Knowledge of how wireless systems work.
• Knowledge of social media platforms and techniques.
• Skill in operating a mouse to control a computer.
• Skill in operating a computer including tablets and Laptops.
• Skill in utilizing a multi-line phone system.
• Skill in operating a copier and scanner.
• Skill in operating AV equipment.
• Skill in operating microfilm and microfiche reader.
• Skill in current student technologies used at the college.
• Ability to follow instructions and adhere to prescribed routines.
• Ability to utilize Microsoft Office programs for basic computer work specifically Microsoft Word or Publisher for creating signage, forms and other documents and Excel for Timesheet.
• Ability to operate an Integrated Library System such as Horizon.
• Ability to use Adobe Software.
• Ability to make decisions based on Correspondence, data or other information.
• Ability to multi-task and prioritize issues.
• Ability to utilize email systems to communicate information.
• Ability to work with minimal supervision/work independently.
• Ability to operate in a professional manner at all times.
• Ability to operate Banner.
• Ability to operate a web browser and navigate the internet.
• Conscientious-wanting to care about how work is done and wanting to do a good job.
• Initiative- responding to downtime by taking responsibility to do other work.
• A focus on details.
• Customer Service Orientation- A focus on being friendly and patient in responding to customer needs.
• Willingness and desire to learn new things and apply that learning.
• Willingness to maintain flexibility in order to meet customer needs.
• A positive attitude regardless of circumstances at hand.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.calhoun.edu

P.O. Box 2216
Decatur, AL 35609
256-306-2590
256-306-2591
jobs@calhoun.edu

Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

• Member $ 50
• Spouse $ 50

• Member $ 50
• Spouse $ 50

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year