Inventory Coordinator

COMPANY OVERVIEW

NovaSource Power Services is the world’s #1-ranked solar operations and maintenance (O&M) provider and insight-driven total asset optimization partner for renewables asset owners ready to fuel smart growth. With over 20 years of operating experience and a presence on 5 continents, NovaSource has the global reach and strategic capabilities to achieve our clients’ renewables goals around the world.

NovaSource’s comprehensive approach to total asset optimization in addition to O&M services includes value engineering, performance analysis, strategic supply chain management, and advanced monitoring systems. The company operates in key global markets managing over 30GW of solar power plants. NovaSource’s expertise extends beyond solar and includes battery energy storage systems (BESS), offering a complete suite of services for the evolving renewable energy landscape.

Job Summary

The Inventory Coordinator manages inventory levels to support efficient operations and customer demand while minimizing costs. This role analyzes materials requests, coordinates with procurement and the central warehouse, oversees inventory counts, and ensures database accuracy. Responsibilities include setting min-max levels, optimizing inventory balance, supporting the hub-and-spoke program, managing inventory locations, and performing weekly reconciliations between ServiceMax and Microsoft Dynamics. The ideal candidate is detail-oriented, analytical, and skilled in inventory management systems.

Key Responsibilities

• Materials Request Analysis: Analyze materials requests from field operations to determine inventory needs and prioritize fulfillment.
• Inventory Coordination: Signal procurement to purchase items not in stock and coordinate with the central warehouse to ensure inventory availability for field operations.
• Min-Max Levels & Re-Ordering Points: Establish and maintain minimum and maximum inventory levels and re-ordering points to optimize stock availability and minimize excess inventory.
• Inventory Optimization: Secure optimal inventory balance by aligning stock levels with demand forecasts, reducing carrying costs, and preventing stockouts or overstock situations.
• Inventory Centralization: Maximize inventory centralization to support the hub-and-spoke program, ensuring efficient distribution from the central warehouse to field locations.
• Item Creation & Rationalization: Create new inventory items in the system with accurate and standardized data, and rationalize existing items to eliminate redundancies and streamline inventory.
• Database Accuracy: Maintain and update the item database in the inventory system of record, ensuring data accuracy, consistency, and prevention of duplications through regular reviews and data cleansing.
• Inventory Monitoring & Analysis: Track inventory levels, turnover rates, and stock movements to identify trends, discrepancies, and opportunities for improvement.
• Demand Forecasting: Utilize historical data, market trends, and field operation requests to predict inventory needs and ensure adequate stock levels.
• Inventory Counting Program: Coordinate regular inventory counting programs with the central warehouse and field locations to ensure accuracy and consistency.
• Audit Representation: Represent supply chain management during inventory audits, ensuring compliance with company policies and regulatory requirements.
• Reporting: Generate and analyze reports on inventory performance, including stock levels, aging inventory, and reorder points, to support decision-making.
• Collaboration: Work closely with procurement, warehouse, finance, field operations, and sales teams to coordinate inventory replenishment and resolve supply chain issues.
• Process Improvement: Identify and implement process improvements to enhance inventory accuracy, reduce waste, and improve operational efficiency.
• Inventory Location Management: Establish and maintain new storage locations and bin assignments.
• Onboarding & Offboarding Inventory Counts: Manage setup and closure of site inventory counts.
• Weekly Reconciliations: Perform weekly reconciliations between ServiceMax and Microsoft Dynamics to ensure all inventory consumptions are accurately and promptly reflected in the ERP system.

Qualifications

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Experience: 5-7 years in inventory management or supply chain coordination.
• Technical Skills:
  • Proficient in Microsoft Dynamics, ServiceMax, or similar ERP systems.
  • Advanced Excel skills (pivot tables, VLOOKUP, etc.).
  • Experience with database management, min-max settings, and reconciliations.
  • Knowledge of demand forecasting and hub-and-spoke models.
• Analytical Skills: Strong data analysis and decision-making abilities.
• Communication: Excellent collaboration and communication skills.
• Attention to Detail: High accuracy in database management and reconciliations.
• Problem-Solving: Ability to identify and implement solutions.
• Certifications (Preferred): APICS CPIM, CSCP, or similar.

Key Competencies

• Strong organizational and time-management skills.
• Team-oriented with independent work capability.
• Proactive problem-solving and process optimization.
• Adaptable to changing priorities and business needs.

Working Conditions

• Office-based with frequent warehouse or field visits.
• Occasional overtime during peak seasons, counts, audits, or reconciliations.

Office Physical Requirements:

All positions, when in our offices, require interaction with people and technology while either standing or sitting. In order to best service our customers, internal and external, all such personnel must be able to communicate face-to-face and on the phone with or without reasonable accommodation. NovaSource is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. It also invites individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.

Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role. All candidates receiving an offer of employment must successfully complete a background check and any other tests that may be required, in compliance with all federal laws and the state in which the candidate resides.

US: Diversity Statement – Equal Employment Opportunity

It is NovaSource’s policy to provide equal employment opportunities to all applicants and employees. NovaSource disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, color, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state or federal laws.