Inventory Coordinator, Supply Chain

DHR Health - US:TX:Edinburg - Days

Summary:

POSITION SUMMARY:

Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying, storing, and issuing various supplies, materials, and equipment.

POSITION EDUCATION/ QUALIFICATIONS :

• High school/GED required

• Working knowledge of medical terminology required

• Experience in material management and hospital experience preferred

• Computer knowledge is required

• Must be able to be sensitive to cultural and bilingual issues.

• Good written and verbal communication skills required.

• Ability to read, write and speak English

• Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians

• Valid Texas driver's license required

JOB KNOWLEDGE/EXPERIENCE :

• Possess knowledge in the theory and application inventory control and distribution.

• Proficient in the preparation, set up and maintenance of inventory, equipment and supplies used for patient care.

• Stocks and maintains adequate inventory of supplies.

• Maintain competency to operate office machines and MMIS applications.

• Must have at least (2) year experience of inventory management.

• Prefer experience of inventory management in a healthcare setting.

Responsibilities:

POSITION RESPONSIBILITES:

• Promotes the facility mission, vision and values by effectively communicating them to others . Considers mission , vision and values in developing services, standards and practice.

• Assess inventory and PAR levels daily for Supply Chain Warehouses or other assigned areas.

• Prepares supply order based on inventory assessment and anticipated needs.

• Adjusts inventory levels as needed in Caduceus and maintains locations and updates as necessary. Demonstrates cost effectiveness by maintaining appropriate inventory levels.

• Researches and communicates status of all backordered items to end users and administrators when necessary.

• Submits supply order electronically utilizing the MMIS application.

• Receives and reconciles supply orders.

• Correctly labels and stocks supplies for assigned areas.

• Distributes supplies and fills stock orders, noting discrepancies.

• Organizes and retrieves all unused supplies and used equipment for credit, returns or re-distribution.

• Minimizes acquisition/delivery times of supplies by working efficiently.

• Exchanges and accurately restocks emergency and other designated procedure carts.

• Retrieves, decontaminates and processes minor hospital medical equipment.

• Ensure that supply locations are kept in a clean and orderly manner. Supplies are kept at least 6 inches from the floor and 18 inches from the ceiling. Cardboard is kept to a minimum. Bins are properly labeled and in their correct location.

• Must operate copy machine, facsimile machine, computer, and other office equipment.

• Prepares and executes monthly cycle counts for their own inventory as well as for additional supply locations. Researches discrepancies.

• Performs weekly rounds of inventory and sweeps for expired product. Responsible for the processing and disposition of all expired supplies.

• Manages sales reps via RepTrax and insures that policy and procedure are followed accordingly.

• Works with department managers to assess supply needs and assist with meeting inventory management goals.

• Responsible for insuring that the general upkeep, maintenance, and log sheets for the vehicles are performed.

• Assists in training new employees and insures that they are proficient in their new duties.

• Proficient in utilization of GPO tools to maintain knowledge of appropriate subs and information related to inventory.

• Responsible for insuring the maintenance and safety of all department owned equipment and vehicles.

• Responsible for the accurate processing of all recalled items and inventory conversions to insure a seamless transition of use.

• Assists with the set ups of new facilities to insure supply needs are met.

• Assists with receiving discrepancies, tracks down lost packages, and researches errors.

• Assists with preparation and execution of bi-annual inventory, hospital-wide.

• Responsible for assessment, preparation and action response to supply and equipment needs during emergency and disaster situations.

• Is responsible for ensuring that daily tasks are completed.

• Delegates duties as needed to ensure that the highest levels of customer service is maintained and all tasks are completed in a timely manner.

• Ensures that the end users area notified of product availability.

• May perform other tasks and duties as assigned that is appropriate with the operation of the Supply Chain Department.

Other information:

LINES OF REPSONSIBILITES :

(Chain-of-command)

1. Lead Inventory Supervisor 2. Warehouse Manager 3. Director of Supply Chain

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC :

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA) :

A. Essential Duties : Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

B. Working Conditions : The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes : HIGH 1 2 3 4 5 6 LOW

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________

Transfer/Hire Date Effective: ________________________.