Inventory Manager

Job Description: Global Inventory Controller

Job Purpose

The Global Inventory Controller is solely accountable for the accuracy, integrity, and control of inventory across the Dubai Main Distribution Center and all regional warehouses. This role demands a highly disciplined individual with strong leadership and technical skills to ensure inventory precision, drive compliance with internal policies and external regulations, and eliminate inefficiencies or stock variances across the organization.

Key Responsibilities

1. Inventory Management & Controls

Ensure all inventory transactions (receipts, transfers, returns, adjustments) are recorded accurately and on the same day in the ERP system.

Investigate and resolve inventory discrepancies in both inbound (GRV) and outbound deliveries, including quantity mismatches, damages, or missing items.

Maintain product categorization across warehouses and enforce zone-based storage classification.

Approve and monitor internal transfer entries and coordinate closely with the warehouse department.

Prioritize saleable returned goods for reuse in local deliveries to reduce waste.

Hold responsible parties accountable for GRV product shortages or damage, including market value recovery in cases of mishandling.

Maintain end-to-end control over Goods Return Verification (GRV), ensuring policy adherence and daily reconciliation.

2. Spare Transit Warehouse Control

Approve all Spare Transit Warehouse requests only after verifying with Service and Purchase Departments.

Monitor and control the ageing of spare parts stored in transit across all regional warehouses.

Coordinate with Service and Purchase teams to ensure timely resolution of service issues and transfer of fixed or usable parts to sellable inventory.

Ensure prompt movement of spare parts to their correct final status (sellable or serviced) once received at the main or regional warehouses.

Collaborate across departments and regions to prevent backlogs or inventory bottlenecks in spare parts management.

3. Data Integrity & Reporting

Ensure real-time and accurate inventory data entry in the system across all warehouses.

Proactively report delays or missing data entries and drive resolution with relevant warehouse teams.

Verify and approve daily GRV summary reports with detailed justification for each return/discrepancy.

Submit monthly variance reports with root cause analysis and corrective action plans.

Lead weekly/monthly random audits and perform a full physical stock audit every 3 months for all regional warehouses.

4. Audit & Compliance

Lead the Annual Inventory Audit and ensure final inventory is posted for each region before fiscal year close.

Ensure full traceability of inventory movements in accordance with Dubai Port, Free Zone, and Customs regulations.

Liaise with Logistics and Customs Audit officers to align physical stock with Customs system records on a monthly basis.

Maintain a full audit trail of all inventory activities for regulatory and internal control purposes.

5. Operational Excellence

Conduct random inspections of delivery vehicles and validate all Delivery Order (DO) documentation.

Work with warehouse teams to consolidate deliveries and optimize delivery routes to reduce distribution costs.

Coordinate with service and purchase departments for reclassification and re-entry of serviced goods into sellable inventory.

6. Inventory Optimization

Continuously track and analyze ageing inventory and initiate corrective actions for stock over 6 months.

Collaborate with the Sales team to design combo offers or clearance plans to liquidate non-moving or slow-moving stock.

Present detailed ageing inventory analysis during monthly Sales and Operations meetings.

Oversee and minimize inventory held in Transit and Spare warehouses to ensure timely conversion to usable or sellable products.

Key Performance Indicators (KPIs)

100% same-day inventory posting accuracy across regions

Zero tolerance for unapproved or unverified inventory entries

Resolution of inventory discrepancies within 24–48 hours

<2% variance in quarterly inventory audits

On-time completion of annual Inventory posting for all warehouses

Reduction in ageing inventory by X% per quarter (target-based)

Compliance with all customs and regulatory reporting requirements

Job Types: Full-time, Permanent

Pay: Up to AED8,000.00 per month