Inventory/Purchasing Specialist

Summary: This position supports the Organization in the following manner:

Maintain and verify purchase orders, and maintain, reconcile, and order medical, janitorial, and office supplies inventory at all Heart of Ohio locations.

Perform any combination of routine clerical and support duties to assure continuity within the Finance Department.

Backup support to Accounting Specialist.

Reports to: Finance Manager

Supervises: N/A

Dress Requirement: Business casual in accordance with Heart of Ohio Family Health Centers dress code policy

Work Schedule: This is a full-time position consisting of 40 hours per week during the standard business hours of Monday to Friday. Times are subject to change due to business necessity

Non-Exempt

Job Duties: These are considered essential to the successful performance of this position:

• • Weekly maintaining inventory count on hand and fulfilling orders as needed and approved.
  • Month-End inventory count at all locations.
  • Responsible for reviewing purchase orders for accuracy and appropriate signatures.
  • Credit card reconciliations
  • Code documents according to company procedures.
  • Answer employee and vendor inquiries as needed.
  • Enter data in the accounting software system.
  • Create and run reports as requested
  • Weekly bank deposits and front desk cash receipt pick-ups.
  • Filing, general clerical duties, and support to Finance Department
  • Back-up to Accounting Specialist (specifically accounts payable)
  • Adhere to all the Organization’s policies and procedures, especially the hazardous, health and safety procedures
  • Multi-task, work under time constraints and meet deadlines.
  • Ability to thrive in a fast-paced environment.
  • Ability to lift and move large packages up to 25lbs.
  • Ability to work at multiple locations.
  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Facility Environment:

Heart of Ohio Family Health operates in multiple locations, in the Columbus, OH area. All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room, business offices, hallways and private toilet facilities. All clinical facilities are ADA compliant.

Physical Demands and Requirements: these may be modified to accurately perform the essential functions of the position:

• Mobility = ability to easily move without assistance
• Bending = often bending from the waist and knees
• Reaching = often reaching no higher-than-normal arm stretch
• Lifting/Carry = ability to lift and carry packages up to 25lbs
• Pushing/Pulling = ability to push or pull a normal office environment
• Dexterity = ability to handle and/or grasp, use a keyboard, calculator, and other office equipment accurately and quickly
• Hearing = ability to accurately hear and react to the normal tone of a person’s voice
• Visual = ability to safely and accurately see and react to factors and objects in: a normal setting
• Speaking = ability to pronounce words clearly to be understood by another

Job Qualifications: (Experience, Knowledge, Skills and Abilities)

• High School diploma
• 3 years of office experience.
• Intermediate skill level in Excel.
• Intermediate skill level in other Microsoft office
• Ability to communicate (orally and in writing) in a professional manner.
• Ability to work independently or as a team member.
• Ability to maintain an established work schedule to ensure dependability, accuracy of work quality, and a harmonious, consistent work environment