Invoice Quality Control Specialist

Position Overview

NSD is seeking a results-oriented professional to join a growing Accounts Receivable department managing over $350M in revenue annually.

The Invoice Quality Control Specialist is responsible for ensuring the accuracy, completeness, and compliance of all invoices processed within the organization. This role requires strong analytical skills, attention to detail, and proficiency in Microsoft Excel to identify discrepancies, prevent errors, and maintain high standards of financial integrity.

This position offers the right candidate an opportunity to join a growing and highly dynamic, fast-paced business with potential for future career growth and development opportunities.

Key Responsibilities

• Review and validate invoices for accuracy, completeness, and compliance with company policies and contractual terms.
• Analyze invoice data to identify trends, discrepancies, and potential issues.
• Collaborate with internal departments and the accounting team to resolve invoice-related discrepancies.
• Maintain accurate records of invoice reviews and corrective actions taken.
• Develop and implement quality control procedures to improve invoice accuracy and efficiency.
• Utilize Excel for data analysis, reporting, and reconciliation tasks.
• Prepare periodic reports on invoice quality metrics and present findings to management.

Qualifications

The target candidate will be a creative, out-of-the-box thinker who is intellectually curious with a demonstrated interest in professional growth and development. A self-motivated, high-energy individual who thrives working in a fast-paced performance-oriented culture focused on winning.

Education & Experience:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum 3-5-years of accounts receivable experience.

Technical & Soft Skills:

• Proficiency in Microsoft Excel and adaptable to utilizing new software. Accounting software knowledge (e.g., NetSuite, SAP, or Oracle) is a plus.
• Knowledge of internal controls and audit procedures.
• Strong attention to detail and organizational skills.
• Excellent analytical and problem-solving abilities.
• Effective communication and teamwork skills.

Knowledge and Skills:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Must always maintain the highest level of Confidentiality.
• Ability to communicate effectively (verbal and written)
• Excellent interpersonal skills
• Proficient computer skills: Must have a working knowledge of Excel and Word, and must have comfort level with learning new software
• Typing and ten key experience, with high accuracy and speed
• Ability to multi-task, follow up, and meet deadlines
• Strong attention to detail
• Ability to identify discrepancies and take initiative to research variances and correct

Hours Required:

Monday – Friday 8:30 am – 5:00 pm with occasional overtime as needed

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and occasionally required to stand; walk; climb stairs. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The usual environment is in a business office with a noise level in the work environment that is usually moderate.

This is a non-exempt position.

This job description reflects management's assignment of essential functions and may be subject to change at any time due to reasonable accommodation or other reasons.