IP Legal Assistant - (Cincinnati- OH)

Position Title: Intellectual Property Legal Assistant
Location: Cincinnati, Ohio

Position Overview

A well-respected law firm in Cincinnati is seeking a detail-oriented Intellectual Property Legal Administrative Assistant to support attorneys and legal professionals within its IP practice. This role provides comprehensive administrative and practice-specific support in a fast-paced, deadline-driven environment. The ideal candidate is highly organized, technologically proficient, and committed to delivering exceptional client service while maintaining strict confidentiality.

Key Responsibilities

• Prepare and assemble U.S. patent application filings and prosecution documents, including amendments, responses to Office Actions, Information Disclosure Statements, and related USPTO forms for attorney review and filing.
• Assist with domestic and international trademark filings, renewals, maintenance documents, and related correspondence.
• Monitor and maintain docket deadlines; communicate upcoming deadlines and updates to attorneys and coordinate with centralized docketing personnel.
• Draft and format client correspondence regarding application status, filing confirmations, and prosecution updates.
• Open new matters, prepare intake documentation, and coordinate conflict checks in accordance with firm procedures.
• Prepare, revise, and finalize legal documents and general correspondence from draft, dictation, or handwritten notes with a high degree of accuracy.
• File documents electronically with the USPTO and coordinate foreign filings through international associates.
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and process expense reimbursements.
• Enter and review attorney time entries and assist with billing-related tasks as requested.
• Maintain organized electronic and physical files in compliance with firm document management protocols.
• Handle administrative tasks such as processing incoming and outgoing mail, preparing check requests, and responding to internal workflow requests.
• Collaborate with other administrative team members to ensure timely completion of assignments and balanced workload distribution.
• Participate in ongoing professional development and IP-specific training initiatives.

Qualifications

• High school diploma or equivalent required; additional education or certification in legal studies preferred.
• Prior experience supporting an intellectual property practice within a law firm or corporate legal department.
• Familiarity with USPTO electronic filing systems and patent/trademark procedures.
• Experience coordinating Patent Cooperation Treaty (PCT) filings and working with foreign associates is preferred.
• Strong knowledge of patent and trademark prosecution processes, both domestic and international.
• Proficiency in Microsoft Office applications and experience with document management and timekeeping systems.
• Exceptional organizational skills with the ability to manage multiple priorities and meet strict deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while contributing effectively to a collaborative team environment.
• Demonstrated professionalism and discretion in handling confidential client information.

Work Environment

This position operates in a professional office setting in Cincinnati, Ohio, supporting a collaborative intellectual property team. The role requires consistent attention to detail, responsiveness, and the ability to adapt to shifting priorities.

***Only qualified candidates will be contacted.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)