IT Executive (Outlook Automation & Internal Systems)

We are hiring a hands-on IT Executive to manage our internal IT needs and build practical automations around Microsoft Outlook and email-based workflows. A large part of our daily work runs through emails, and this role is responsible for organizing, automating, and simplifying those processes.

This is not a purely theoretical role. We need someone who understands business flow, takes initiative, and fixes problems instead of just pointing them out.

Key Responsibilities

• Set up and maintain Outlook automation:
• Rules, folders, categories, shared mailboxes
• Power Automate flows for approvals, follow-ups, and tracking
• Automate email-based processes such as:
• Purchase Orders (POs), Proforma Invoices (PIs), sample requests
• Auto-logging emails and attachments into Excel / Sheets
• Flagging pending actions and overdue items
• Maintain and support Microsoft 365 tools (Outlook, Excel, Teams, OneDrive).
• Handle day-to-day IT support:
• User setup, access control, basic troubleshooting
• System, email, and device-related issues
• Coordinate with different departments to understand their workflows and improve them using simple IT solutions.
• Maintain clear documentation and basic process guides.
• Ensure data security, backups, and proper access management.

Required Skills & Experience

• Strong hands-on experience with Microsoft Outlook.
• Proven ability in Outlook automation (rules, shared mailboxes, Power Automate).
• Good working knowledge of Excel (formulas, structured tracking; macros/VBA a plus).
• Basic understanding of IT systems and networks in an office environment.
• Ability to work independently and manage multiple tasks.

Mindset & Personality Fit (Important)

• IT guy mindset — practical, reliable, and solution-driven.
• Proactive follow-up and ownership of tasks.
• Understands urgency and business priorities.
• Can explain technical things in simple language.
• Comfortable working directly with directors and teams.

Why Join Us

• Clear role with real responsibility and impact.
• Freedom to set up systems properly instead of patchwork fixes.
• Stable environment with long-term growth based on performance.

Job Types: Full-time, Fresher

Work Location: In person