Jr Accounts Payable Analyst

Employee Mission

As an employee at Coolibar, you play a vital role in advancing our mission: to keep the world safe from sun damage, protecting those with sun-related medical conditions and helping prevent it for everyone else. You are part of a collaborative, cross-functional team dedicated to delivering the most innovative, user-centric UPF 50+ clothing and products, empowering people to live active, outdoor lives with confidence and safety in the sun.

Job Summary

The Accounts Payable Analyst is responsible for the accurate and timely management of the accounts payable (AP) function. This role ensures proper invoice processing, payment execution, vendor relationship management, and adherence to company policies and regulatory requirements. The specialist will play a key role in supporting month-end close activities, improving AP processes, and maintaining accurate financial records.

This is a full-time, in-person position based at our headquarters in Miami. Office hours are Monday through Friday, 8:00 AM to 5:00 PM (including 1 hour for lunch).

Key Responsibilities

• Invoice Processing: Accurately process invoices, verify details, obtain approvals, and code expenses to appropriate accounts.
• Payment Processing: Schedule and process payments via Wizard payment (SAP), ACH, wire transfers, and credit cards, ensuring compliance with payment terms.
• Vendor Relationship Management (International and Domestic): Maintain effective relationships with service vendors, resolve payment discrepancies, and negotiate favorable terms.
• Month-End Closing: Reconcile the AP subledger to the general ledger and support month-end close activities.
• Process Improvement: Identify and implement best practices, automation solutions, and efficiency improvements within AP.
• Reporting: Prepare and analyze AP reports to track key metrics and provide insights to senior management.
• Discrepancy Resolution: Investigate and resolve invoice and payment-related discrepancies, escalating issues as needed.
• Workflow Management: Develop and maintain efficient payment workflows.
• Regulatory Compliance: Ensure adherence to all relevant accounting standards, laws, and regulations.
• Transaction Documentation: Record and maintain accurate documentation of all AP transactions.
• Credit Card Reconciliation: Reconcile accounts payable with company corporate credit cards.
• General Accounting: Assist with general accounting tasks as assigned.

Qualifications

· 2+ years of accounts payable with general accounting experience.

· Excel knowledge (V-Lookup, Pivot tables, basic formulas).

· SAP-B1 knowledge.

· Experience with invoice processing and payments, using Wizard SAP (for checks, ACH and wire transfers).

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Work Location: In person