Jr. Executive- Sales and Marketing

Project Sales -

Assist the Sr. Executive / Executive - Sales & Marketing in,

1. To enter all inquiries received from the sales team in the system, generate project and marketing numbers, and update the inquiry register.

2. To forward the data to the Front End Engineering Department (FEED) team after masking the customer names for further technical analysis .

3. To coordinate between the FEED and the customers to clarify inquiry-related queries

4. To follow up with the FEED team to ensure the offers are prepared within timelines as agreed with the client. .

5. To prepare the offers and technical specifications in consultation with the reporting manager or sales manager responsible for the client using FEED inputs.

6. To send approved offers to customers as directed by the reporting manager or sales manager .

7. To coordinate resolution of technical and commercial queries with the client, reporting manager and/or sales manager, and FEED team.

8. To update the offers as per the client’s requirements and communicate the revisions to the client accordingly.

9. To coordinate with the accounts team for receipt of the advance payments and completion of related formalities, if any.

Trading Sales -

Assist the Sr. Executive / Executive - Sales & Marketing,

1. To enter all inquiries received from the sales team into the system, generate project and marketing numbers, and add the entry in the inquiry register.

2. To identify suitable vendors for items or equipment that to be supplied.

3. To coordinate between the suppliers and regarding the same with the customer so that the supplier has a clear inquiry for a technically clear offer.

4. To follow up with the supplier to get the offer in time, as agreed with the client.

5. To prepare the offer and technical specifications in consultation with the reporting manager or sales manager responsible for the client with the data from the technical FEED team.

6. To send the offer to the client if required on instructions from the reporting manager or sales manager.

7. To resolve all technical and commercial queries with the client in coordination with the reporting manager or sales manager and suppliers.

8. To keep revising the offers as per the requirements of the reporting manager and/or sales manager and accordingly communicate with the client.

9. To coordinate with the accounts team for receiving the advance and further formalities, if any.

10. To keep track of the progress of the order with the purchase and technical teams and keep the customer informed about the progress.

11. To ensure and follow up with the purchase and logistics teams to see that the material is dispatched as promised.

12. To take customer feedback on the services and goods offered and update the same to the respective teams for process improvements.

Marketing Material Management -

Assist the Sr. Executive and / or Executive - Sales & Marketing

1. To review the yearly plan for marketing materials (brochures, calendars, diaries, pens, gift sets, etc).

2. To prepare and update the inventory list.

3. To draft procurement plan based on the inventory needs.

4. To take approval from the reporting manager for procurement.

5. To the float inquiry, organize the offers received from various vendors with samples and prepare comparatives to procure the goods.

6. To raise purchase orders, follow up on payments and ensure timely receipt of goods.

7. To update the inventory list upon receipt of and consumption of goods.

8. To track marketing material requirements and replenish on a regular basis as needed.

Reports Management -

Assist the Sr. Executive / Executive - Sales & Marketing,

1. To prepare and submit reports listed in the Performance KRA.

2. To prepare additional reports other required for the functioning of Sales and Marketing but are not mentioned in the Performance KRA.

3. To ensure timely and accurate submission of reports to the reporting manager.

4. To highlight key issues or deviations in the reports to the reporting manager regularly .

Events and Visit Management

Assist the Sr. Executive and / or Executive - Sales & Marketing,

1. To review the event calendar on a regular basis, which includes exhibitions and other marketing events.

2. To prepare the event trackers covering all required activities and seek approval from the reporting manager.

3. To coordinate with purchases and logistics team for timely dispatch of gift items as per the trackers .

4. To monitor event preparations, ensure all items and arrangements are completed on time .

5. To coordinate for hotel bookings, travel, and related arrangements, for events and sales visits.

Skills and Competencies:

1. Should be fluent in English for both written and verbal communications.

2. Should have good negotiation and presentation skills with a willingness to learn and improve.

3. Should demonstrate strong multitasking and organizational abilities to handle multiple inquiries, reports, and coordination tasks.

4. Should be self-motivated, proactive, and result-oriented in supporting sales and marketing functions.

5. Must have excellent follow-up skills to ensure timely responses from vendors, customers, and internal colleagues.

6. Should possess teamwork and interpersonal skills to coordinate effectively with senior sales team members and cross-functional departments.

7. Should have strong attention to detail and accuracy in documentation, data entry, and reporting.

Knowledge:

1. Must have working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

2. Should be familiar with Customer Relationship Management (CRM) systems or inquiry management tools.

3. Should have a basic understanding of sales cycles, from inquiry generation to order closure.

4. To be familiar with technical and commercial documentation used in sales and marketing.

5. Should have exposure to vendor coordination and procurement processes.

6. Knowledge of back-office support functions for Sales & Marketing, including inquiry registration, reporting, and client coordination.

7. Awareness of marketing activities such as exhibitions, events, and social media campaigns.

8. Knowledge of professional networking platforms (LinkedIn, etc.) for lead generation will be preferred.

9. Understanding of customer interaction protocols, communication etiquette, and client relationship management.

10. Basic knowledge of industry-specific terms related to HVAC, cleanroom systems, or technical projects (preferred but not mandatory).

Job Type: Full-time

Pay: ₹190,000.00 - ₹300,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Experience:

• Sales and marketing : 2 years (Preferred)

Work Location: In person