Junior Assistant / Assistant – Investment

Position: Junior Assistant / Assistant – Investment

We are recruiting on behalf of our client for a Junior Assistant / Assistant (Investment) to support the daily administrative and operational activities of the Investment Department. This role is well-suited for organized and detail-oriented professionals seeking experience in an investment or financial services environment.

Job Summary

The Junior Assistant / Assistant (Investment) will provide routine administrative, documentation, and coordination support to ensure the smooth functioning of the Investment Department. The role involves maintaining records, assisting with investment-related documentation, coordinating with external stakeholders, and supporting compliance and reporting requirements.

Key Responsibilities

Administrative & Documentation Support

• Maintain proper filing, indexing, version control, and retrieval of investment-related documents.
• Assist in drafting, formatting, and processing routine correspondence, reports, and internal notes.
• Ensure confidentiality of documents and sensitive information.
• Update and maintain databases, trackers, contact lists, and document registers.
• Maintain records in line with audit and compliance requirements.

Communication & Coordination

• Support internal communication through emails, memos, and notices.
• Coordinate with banks, custodians, brokers, consultants, and government offices for routine documentation and follow-ups.
• Track confirmations, acknowledgements, and pending responses.
• Assist in scheduling meetings and circulating agendas and supporting documents.

Investment Operations Support

• Maintain records of investment transactions, confirmations, settlement documents, and maturity details.
• Assist in reconciliation activities by compiling statements from banks and custodians.
• Maintain trackers for coupon/interest receipts and fixed deposit maturities.
• Support KYC documentation updates with banks, brokers, custodians, and counterparties.
• Monitor investment-related emails and route them to the concerned officers.

Compliance & Reporting Assistance

• Assist in compiling information for VAT submissions and regulatory compliance.
• Support preparation of routine MIS reports by collating data from multiple sources.
• Assist during internal and external audits by providing required documentation.

Skills & Competencies

• Basic to good written and verbal communication skills.
• Working knowledge of MS Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational skills with attention to detail.
• Ability to follow instructions and work within defined procedures.

Qualifications & Experience

• Education: Plus Two (Higher Secondary) or Graduate in Commerce, Business Administration, or a related discipline.
• Experience:
• Junior Assistant: 1–2 years of relevant administrative or clerical experience.
• Assistant: 2–3 years of experience in administrative or finance/investment support roles.

Job Type: Full-time