Admin - Construction

Provide comprehensive administrative and coordination support for construction projects, ensuring accurate documentation, timely financial processing, and effective stakeholder communication.

Administrative Duties

• Process and release construction draw payments for residential and commercial projects, ensuring compliance with approved policies, supporting documentation, budgets, and timelines.
• Coordinate with lending officers, clients, inspectors/appraisers, contractors, and title company representatives to facilitate smooth construction financing processes.
• Administer hazard insurance claims by reviewing contracts and controlling draw payments against approved cost estimates until work completion.
• Participate in new project budget reviews and work with lending officers to resolve outstanding conditions or concerns.
• Maintain approved contractor records and develop effective working relationships with contractors and service providers.
• Monitor IRS-reportable contractors and vendors to ensure accurate and timely 1099 reporting.
• Audit project and financial files to confirm completeness, accuracy, and proper record maintenance.
• Identify opportunities to improve administrative processes and overall operational efficiency.
• Perform additional administrative duties as assigned.
• Issue enquiries and requests to subcontractors, suppliers, and utility service providers.
• Ensure all documentation and correspondence are properly processed, recorded, and stored electronically.
• Attend construction meetings, prepare and circulate minutes, track action items, and follow up with clients and stakeholders.
• Compile and prepare project handover manuals for client submission.
• Record, track, and coordinate the resolution of snagging and defects for newly completed properties.

Experience / Skill Set

• Working knowledge of general office administration and basic accounting practices.
• High proficiency in computer applications, particularly the MS Office Suite.
• Two (2) to three (3) years of administrative experience within the construction or related industry (preferred).
• Strong customer service orientation with professional written and verbal communication skills.
• Ability to work independently, conduct research, and resolve issues effectively.
• Sound understanding of professional telephone and email communication standards.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.

Job Types: Full-time, Permanent