Junior Assistant / Executive Assistant – Accounts

Position: Junior Assistant / Executive Assistant – Accounts

We are recruiting on behalf of our client for a Junior Assistant / Executive Assistant (Accounts) to provide administrative and accounting support to ensure smooth and efficient office and finance operations. This role is suitable for a detail-oriented professional with strong coordination skills and hands-on accounting support experience.

Job Summary

The Junior Assistant / Executive Assistant (Accounts) will be responsible for day-to-day administrative and clerical support, document management, coordination with internal and external stakeholders, and supporting accounting and payment-related activities. The role plays a key part in maintaining organized records, accurate reconciliations, and timely financial processes.

Key Responsibilities

Administrative Support

• Manage document version control, filing, and retrieval of records.
• Assist in preparing official documents, letters, and reports as required.
• Maintain confidentiality of all office documents and sensitive information.
• Maintain and update confidential databases, contact lists, and project-related documentation.

Communication & Coordination

• Support internal communication through memos, emails, and notices.
• Coordinate with government offices, vendors, clients, and consultants as directed.
• Ensure timely dissemination and follow-up of information and key decisions.

Accounting & Finance Support

• Perform bank reconciliations and reconciliation of various account ledgers.
• Prepare policy-related and corporate payments.
• Maintain and file payment vouchers and supporting documents.
• Handle collection of cash, DDs, TTs, adjustments, and remit daily collections to the bank.
• Prepare cash books and scroll books.
• Support ULIP accounting and reconciliation activities.

Skills & Competencies

• Strong written and verbal communication skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern productivity tools.
• Strong attention to detail and accuracy in documentation and financial records.
• Ability to multitask and meet deadlines in a structured environment.

Qualifications & Experience

• Education: Bachelor’s degree in Business Administration, Commerce, or a related discipline.
• Experience: Minimum 5–7 years of relevant experience in administrative and accounts support roles, preferably supporting senior management.

Job Type: Full-time