JUNIOR BUYER

Job Purpose:
To source non-contractual items based on the business requirement whilst ensuring customer satisfaction. The jobholder is also responsible for resolving supplier non-conformity (NCRs) and data management to ensure the highest level of quality and quick retrieval of data.

Key Result Areas

1. Perform sourcing activities for all the non-contracted local purchases from local suppliers based on the requisitions received from various departments.

2 . Validate with internal stakeholders to determine and finalise procurement needs, quality and delivery requirements, which ensures customer satisfaction.

3. Process requisitions to purchase orders in a timely manner to support our strategic goal of having products available when customers want them, and notify if there are any deviations to expected service levels or delays in the process.

4. Review prices and product specifications of non-complex items from various local suppliers by adhering to good procurement practice with due regard to sustainability, ethical purchasing standards and costing that helps determine the best deal.

5. Handle customer and supplier correspondences about order status, changes, or cancellations to follow up with suppliers, as needed, to confirm or change orders.

6. Inform NCR*s (Non-Conformance Reports) from various departments to suppliers and keep track of the status of NCR*s to reconcile or resolve order discrepancies with supplies and other stakeholder complaints.

7. Perform contracts upload, facilitate e-auctions and update internal databases with order details and files (dates, vendors, quantities, discounts), which ensures that all transactional activities are streamlined centrally, efficiently.

8. Identify potential improvement opportunities in the existing working ways by reviewing the current processes to determine optimal setup for purchase requisitions, taking into account costs, delivery times, product quality and available inventory.

Job Context:
Operating Context:

• Maintain a knowledge of existing vendors & relevant categories, organisational rules affecting purchases, and provide information about these rules to internal stakeholders and to vendors
• Maintain appropriate records to ensure that the procurement process, activities are documented for accountability and audit purposes.
• Review requisition orders to verify accuracy, terminology, and specifications
• Check and classify the precedence of the requisition and process as priority setting of the material needed - Updating various databases in the system and generating reports on request.
• Evaluate offers from vendors and award the RFQ
• Engaging with suppliers through the EKFC Supplier Directory and e-Sourcing systems. Key Challenges:

Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems that may affect the business requirements and internal customer satisfaction.

Knowledge, Skills & Minimum Experience:
Education Qualification:
a) High school or diploma in any field, preferably Supply Chain/Procurement (must have)

Work Experience:
a) Years of Experience: Minimum 2 years of experience.

b)Area of Experience: Procurement environment.

Skills:
1. Good communication skills (must have).

2. Ability to work in a team & environment with tough deadlines.

3. Computer proficiency: ERP knowledge, MS Office Suite (Word, Excel, PowerPoint).

4. Plan and manage his/her own work, take initiative, and strive to meet deadlines.

5. Able to uphold and respect procurement ethics and to conduct activities with integrity.

6. Be able to work in a multicultural environment.