Junior Executive-Procurement

Description:

The Junior Executive – Procurement is responsible for supporting the procurement of auto spare parts and materials. This role includes the efficient management of the supply chain, ensuring the lowest cost for products/materials, tracking and recording orders, and managing supplier relationships to maintain a smooth supply process.

Age Range:

22 - 30 years

KRA/KPI (Key Result Areas / Key Performance Indicators):

• Cost Optimization: Achieving the lowest cost of materials and auto spare parts without compromising quality.
• Order Accuracy: Ensuring all purchase orders are accurate, complete, and processed on time.
• Supplier Management: Managing and maintaining strong relationships with suppliers.
• Supply Chain Efficiency: Ensuring timely delivery of products/materials and maintaining optimal stock levels.
• Compliance & Documentation: Maintaining proper records for orders, receipts, and invoices in line with company policies.

Qualifications:

• Educational Qualification:
• Bachelor’s degree in Supply Chain Management, Business Administration, Commerce, or related fields.
• Stream: Commerce, Business Management, or Engineering (preferred for the auto spare parts industry).
• Specialization: Procurement, Supply Chain Management, Operations

Duties and Responsibilities:

• Procurement Management:
• Procure auto spare parts and materials according to business requirements.
• Evaluate and select suppliers based on cost, quality, and delivery time.
• Cost Analysis:
• Continuously evaluate suppliers to ensure competitive pricing and negotiate better rates.
• Order Tracking & Record Keeping:
• Track and record purchase orders, ensuring proper documentation and filing.
• Maintain an organized system of purchase orders, quotations, delivery schedules, and invoices.
• Supply Base Management:
• Develop and maintain strong relationships with suppliers to ensure reliability and timely delivery.
• Resolve any discrepancies or issues related to orders with suppliers.
• Inventory Management Support:
• Monitor stock levels and collaborate with the inventory team to prevent shortages or overstock situations.
• Compliance and Reporting:
• Ensure compliance with internal procurement processes and company policies.
• Prepare and submit procurement reports to management when required.

Skills and Competencies:

• Strong understanding of procurement processes and supply chain management.
• Negotiation and communication skills to deal effectively with suppliers and internal teams.
• Analytical skills to evaluate supplier offers and make cost-effective decisions.
• Strong organizational and multitasking skills.
• Attention to detail and ability to maintain accurate records.
• Knowledge of ERP and procurement software (preferred).

Work Experience (1-2 Years):

• 1-2 years of relevant experience in procurement or supply chain management, preferably in the auto spare parts or manufacturing industry.

Age Range:

22 - 30 years

Language Skills:

• Proficiency in English (verbal and written).
• Knowledge of local/regional languages is a plus.

Relevant Experience (Number of Years):

• 1-2 years in procurement, supply chain management, or a related field.

Prerequisites Required:

• Familiarity with procurement and ERP systems (e.g., SAP, Oracle, or similar software).

Primary Jobs Includes:

• Purchase Supply of Products/Materials: Procurement of auto spare parts and materials to meet company production and repair needs.
• Cost Optimization: Ensuring cost-effective procurement without compromising quality.
• Track and Record Orders: Responsible for tracking orders, deliveries, and maintaining accurate records.
• Manage Supply Base: Manage and evaluate suppliers for quality, price, and timely delivery of products/materials.

Job Types: Full-time, Permanent