Junior Office Coordinator

Role Summary

Provide vital support to the commercial and administrative departments by managing the lifecycle of business documentation. This entry-level role focuses on the timely follow-up of sales quotes, the preparation of tender documents, and the tracking of payments and insurance policies. It is a perfect fit for a highly organized individual looking to build a career in commercial operations.

Key Responsibilities

• Sales Support: Follow up on sent quotations to check status; update the sales tracker and report feedback to the sales team.
• Tender Coordination: Assist in gathering legal and technical documents for tender admissions; ensure all submissions meet the client's deadline.
• Accounts Receivable Support: Monitor "Pending Payments" and "Pending Cheques"; conduct polite follow-up calls or emails to clients to ensure timely collections.
• Insurance Administration: Help process applications and renewals for PI (Professional Indemnity) and CAR (Contractors All Risks) insurances; maintain an organized digital archive of all policies.
• General Office Work: Use MS Excel to maintain trackers and MS Word for professional correspondence; manage daily administrative tasks as assigned.

Qualifications and Experience

• Education: Bachelor’s Degree (Business, Finance, or Engineering background preferred).
• Experience: 0–2 years (Fresh graduates are welcome to apply).
• Technical Skills: Strong command of MS Office (especially Excel for data entry and Word for document formatting).
• Communication: Fluent in English (written and verbal); ability to handle professional phone calls with clients.
• Attributes: High attention to detail, persistence in follow-up, and a "can-do" attitude.

Job Type: Full-time

Pay: RO150.000 - RO200.000 per month

Education:

• Bachelor's (Required)

Language:

• English (Required)
• Arabic (Preferred)