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Law Office Assistant 1/2 (Child Protection Law Office Assistant 1/2 PCN 03-0359)
JOB
This position is open to Alaskan Residents only.Please check out the residency definition to determine if you qualify.What You Will Be DoingThis position primarily supports the attorneys and paralegals in the Child Protection Section in the Anchorage Office. Law office assistants are responsible for formatting, proofreading, and editing; drafting; data entry; scheduling; case management; document management of mail, email, and other records; coding invoices; maintaining office equipment and supplies; answering phones; filing documents in a multitude of judicial venues; and other duties as assigned. The Law Office Assistant 1 is a training-level position with more limited exposure to these duties and responsibilities whereas a Law Office Assistant 2 is expected to perform these essential job functions and more at an advanced and independent level. Mission and CultureThe Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans. The Department of Law is committed to excellence in our work. We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service. Our team values integrity, success, positivity, creativity, and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.Benefits of Joining Our TeamThe incumbent will support attorneys and paraprofessionals while also working collaboratively with other legal support staff across the Division. We offer a variety of work schedules upon completion of a probationary period as well as Alternate Work Week agreements and teleworking (when suitable to the position). This position is eligible for one day a week teleworking after the competition of probation. This is a flexibly staffed position with a clear advancement opportunity for anyone coming in at the first level. Additionally, we offer promotional opportunities into paralegal or administrative positions that might suit your career goals. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges. The Working Environment You Can ExpectOur Anchorage office is located in the Brady Building at 1031 W 4th Avenue. Our office is located in the heart of downtown, you are close to cafes, lunch spots, and parks. Employee parking is available close by.Who We Are Looking ForWe are interested in candidates who possess some or all of the following position specific competencies: Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
EXAMPLE OF DUTIES
Law Office Assistant 1 Minimum Qualifications (Range 11)One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications. Substitutions: Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience. Special Note (All Levels): Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.Law Office Assistant 2 Minimum Qualifications (Range 13)One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;OROne year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.Substitutions: A bachelor’s degree in a legal field of study may substitute for the required experience.An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience. Special Note (All Levels): Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.
SUPPLEMENTAL INFORMATION
For specific information about this position, please contact the hiring manager at the following: Kelly WestAdministrative Operations Manager(907) 269-5100kelly.west@alaska.gov
This position is open to Alaskan Residents only.Please check out the residency definition to determine if you qualify.What You Will Be DoingThis position primarily supports the attorneys and paralegals in the Child Protection Section in the Anchorage Office. Law office assistants are responsible for formatting, proofreading, and editing; drafting; data entry; scheduling; case management; document management of mail, email, and other records; coding invoices; maintaining office equipment and supplies; answering phones; filing documents in a multitude of judicial venues; and other duties as assigned. The Law Office Assistant 1 is a training-level position with more limited exposure to these duties and responsibilities whereas a Law Office Assistant 2 is expected to perform these essential job functions and more at an advanced and independent level. Mission and CultureThe Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans. The Department of Law is committed to excellence in our work. We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service. Our team values integrity, success, positivity, creativity, and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.Benefits of Joining Our TeamThe incumbent will support attorneys and paraprofessionals while also working collaboratively with other legal support staff across the Division. We offer a variety of work schedules upon completion of a probationary period as well as Alternate Work Week agreements and teleworking (when suitable to the position). This position is eligible for one day a week teleworking after the competition of probation. This is a flexibly staffed position with a clear advancement opportunity for anyone coming in at the first level. Additionally, we offer promotional opportunities into paralegal or administrative positions that might suit your career goals. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges. The Working Environment You Can ExpectOur Anchorage office is located in the Brady Building at 1031 W 4th Avenue. Our office is located in the heart of downtown, you are close to cafes, lunch spots, and parks. Employee parking is available close by.Who We Are Looking ForWe are interested in candidates who possess some or all of the following position specific competencies: Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
EXAMPLE OF DUTIES
Law Office Assistant 1 Minimum Qualifications (Range 11)One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications. Substitutions: Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience. Special Note (All Levels): Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.Law Office Assistant 2 Minimum Qualifications (Range 13)One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;OROne year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.Substitutions: A bachelor’s degree in a legal field of study may substitute for the required experience.An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience. Special Note (All Levels): Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.
SUPPLEMENTAL INFORMATION
For specific information about this position, please contact the hiring manager at the following: Kelly WestAdministrative Operations Manager(907) 269-5100kelly.west@alaska.gov
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