Law Office File Clerk/Receptionist

Job Description
We are seeking a personable, detail-oriented, and organized individual for the dual role of File Clerk and Receptionist at Carmel & Naccasha LLP. This position mainly focuses on file clerk duties four days a week, with receptionist responsibilities on Fridays, offering valuable experience in both areas while interacting with clients and staff.

File Clerk Duties:

• Maintain and organize both physical and electronic files according to established procedures.
• Create new files and update existing files as necessary.
• Ensure documents are properly labeled, indexed, and filed for easy retrieval.
• Retrieve files upon request from attorneys, paralegals, or other staff members.
• Help manage document systems for accurate record keeping.
• Prepare and file documents with courts or agencies as needed.
• Assist with preparing documents for mailing, and process incoming mail.
• Maintain spreadsheets tracking court filing and mailing costs, and process end-of-month costs incurred by the file department.

Receptionist Duties:

• Greet clients and visitors to ensure a warm and welcoming atmosphere.
• Professionally answer and direct phone calls, including intake calls from potential new clients.
• Conduct and document client intake interviews and conflict checks, and follow up internally to ensure timely processing.
• Monitor and maintain conference room reservations, preparing the space between meetings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Order office supplies, services, and goods as requested.
• Assist with administrative tasks to support the legal team.

Qualifications:

• Ability to maintain confidentiality and professionalism at all times.
• Excellent organizational skills and ability to prioritize tasks effectively.
• Proficiency with document management systems and Microsoft Office.
• Attention to detail and accuracy in file maintenance.
• Strong communication, administrative, and clerical skills.
• Ability to work independently and as part of a team.
• Previous experience in a receptionist or administrative role is preferred; law firm experience is a plus.

Our File Clerks and Receptionists are essential to daily operations. The ideal candidate is punctual, reliable, personable, and able to work with minimal oversight. If you have a passion for organization and are motivated to contribute to our success, we invite you to apply.

Benefits:

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Paid sick leave, holidays, and vacation
• Opportunities for career growth

Job Type: Full-time, non-exempt

Pay: $20.00 - $24.00 per hour

Schedule: 8-hour shift (8:30 a.m. to 5:30 p.m.), Monday to Friday

Work Location: San Luis Obispo, California. This position requires an individual who can be in our office in person. This position is not eligible for remote work.

To apply: Please email your cover letter and resume to hr@carnaclaw.com. Please note that only qualified candidates will be contacted for an interview.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person