Lead Document Controller

Setec Middle East - Job Description

Job Title: Senior Document Controller

Last Update: 22 November, 2025

A. Project Description:

• Setec is serving in capacity of Program Management Office (PMO) consultant
• The program is a major urban refurbishment in Riyadh, featured by a densely populated and highly built-up area.
• The program is primarily a "brownfield" development and includes a significant number of heritage structures having historic value
• Our PMO team is collocated with our clientand functioning under a unified team framework.
• We are under a multi-year agreement with extension possiblity

B. Academic Qualifications

• Bachelor's degree in Information Management, Records Management, Library and Information Science, Engineering, Business Administration, or a related discipline
• Post graduate degree preferred.
• Relevant professional certification in Document Control / Information Management preferred

C. Years' Experience

• Minimum 10+ years of hands on experience in Document Control and Knowledge Management in a fast paced and dynamic environment in a development organization, working on large scale development projects
• Experience within KSA / GCC essential.

D. Key Knowledge Factors

• Practical knowledge of Aconex or software is highly desirable
• Strong knowledge of document control standards, procedures, version control and archival practices.
• Proficiency in Electronic Document Management Systems (EDMS) and collaboration platforms (e.g. CDEs, SharePoint or similar)
• Good understanding of regulatory and governance context for development projects in KSA
• Familiarity with project lifecycle stages and documentation needs across design, tendering and procurement, construction and handover
• Excellent written and verbal communication skills with working knowledge of a project management office environments and its diversified members.

E. Team Management Responsibilities, if required

• Serve in a lead role for data and document management, including its registry, storage, and retrieval - and oversee the quality and work product of subordinate staff
• Supervise document control staff and coordinate daily workloads and priorities
• Provide guidance and coaching on procedures, systems and quality requirements
• Monitor team performance against agreed Key Performance Indicators (KPIs) and report any issues to PMO leadership

F. Key Responsibilities and Tasks

• Develop, implement and maintain document control procedures, naming conventions and workflows.
• Manage the configuration and day to day operation of the electronic document management system / common data environment.
• Oversee registration, quality check, distribution, revision control and archiving of all project documents and correspondence.
• Ensure compliance with document control procedures through regular checks and support internal/external audits.
• Act as main point of contact for document control matters, providing training and support to project teams and stakeholders.
• Support knowledge management by maintaining structured repositories and promoting best practices in information sharing.

G. Key Deliverables

• Approved Document Control Plan, procedures and standard templates.
• Fully operational EDMS/CDE with accurate and up to date document registers and logs.
• Periodic document control status reports and KPIs for PMO and client stakeholders.
• Audit ready, well structured electronic archives meeting retention and traceability requirements.
• Basic user guides and training materials on document control processes and systems.