Lead Payroll

About Our Firm

We are a growing accounting firm based in Forest Lake, Minnesota, providing payroll services to businesses across the United States. Our clients rely on us for accuracy, compliance, and proactive communication. We are building a team of professionals who enjoy making numbers work, solving problems, and contributing to a company that is expanding and improving every year.

Position Summary

The Lead Payroll Processor is responsible for overseeing and processing multi-state payrolls for clients nationwide. This role ensures accuracy, compliance with federal and state payroll regulations, and timely delivery of payroll services. The ideal candidate enjoys working with numbers, thrives in a detail-driven environment, is self-motivated, and takes pride in producing accurate work.

This position also serves as a leader within the payroll team, helping to support internal processes and mentor junior team members.

Key Responsibilities

• Process weekly, bi-weekly, semi-monthly, and monthly payrolls for multi-state clients
• Ensure compliance with federal, state, and local payroll tax laws across the U.S.
• Prepare and review payroll tax filings (941s, 940s, state returns, W-2s, 1099s, etc.)
• Maintain and reconcile payroll records within QuickBooks and other payroll software platforms
• Manage payroll-related journal entries and general ledger reconciliations
• Monitor garnishments, benefits deductions, and PTO accruals
• Research and resolve payroll discrepancies promptly and professionally
• Communicate directly with clients regarding payroll questions and compliance matters
• Assist in training and supporting other payroll staff
• Continuously improve payroll workflows and internal processes

Required Qualifications

• 3+ years of payroll processing experience (multi-state preferred)
• Strong understanding of U.S. payroll tax regulations and compliance requirements
• Proficiency in QuickBooks (Desktop and/or Online)
• Experience with multiple payroll platforms (e.g., ADP, Gusto, Paychex, or similar)
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Self-motivated with the ability to work independently
• Strong problem-solving and analytical skills
• Professional communication skills (written and verbal)

Preferred Qualifications

• Certified Payroll Professional (CPP) designation
• Experience working in an accounting firm environment
• Knowledge of general accounting principles
• Experience handling payroll for multiple industries

What We’re Looking For

• Someone who genuinely enjoys making numbers balance and solving payroll challenges
• A detail-oriented professional who takes ownership of their work
• A team player who thrives in a growing company environment
• A self-starter who does not need micromanagement
• Someone who understands the importance of deadlines and compliance

Why Join Our Firm?

• Growing company with advancement opportunities
• Stable, professional work environment
• In-office team culture in Forest Lake, MN
• Opportunity to work with clients across the United States
• Leadership role with impact on firm growth

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Work Location: In person