Lead Payroll (Qatarization)

Job Purpose:

To oversee and ensure accurate, timely, and compliant payroll processing while optimizing payroll systems and supporting employee compensation-related inquiries.

Key Result Areas:

• Implement and manage all aspects of payroll operations for all Qatar Foundation (QF) employees and centers, including personnel paid based on special agreements, to ensure accurate & timely implementation of QF payroll
• Review, ensure the accuracy of, approve, and process Payroll entries in the QF system. Liaise with center/directors for payroll approval. Identify and resolve problems/bottlenecks and participate in improvement projects and development/update of personnel & financial procedures
• Liaise with banks for payroll transfers through the Bank’s advance system
• Process payments occurring outside of the payroll cycle using the Quick Pays system
• Maintain awareness and understanding of QF Payroll policies, procedures and processes; recommend and implement enhancements and conduct benchmarks as needed
• Lead the Payroll team through assigning and overseeing tasks and providing coaching & professional development to ensure a high standard of service, business continuity, and career progression
• Participate and impart on-the-job training on Payroll modules for Trainees, New employees/Center Coordinators to ensure continuity and universal understanding of Oracle Payroll modules
• Manage, in collaboration with Employee Relations (ER) Director, the department’s budget and ensure budget entries are properly recorded into the related system
• Respond to all internal and external audit inquiries and provide annually, monthly and ad-hoc reports
• Generate and manage financial reports (MIR) to all centers/departments; Prepare the quarterly SLA reports, monthly payroll reports, and ad-hoc reports as requested by management
• Coordinate with the ER team to perform payroll entries and to conduct data entry for loans, advances, & pensions
• Keep abreast of technologies related to payroll; recommend and implement enhancements and solutions to automat and simplify current payroll processes while adhering to the related QF policies
• Liaise with IT Department to implement necessary changes and improvements to the ERP Payroll modules to enhance productivity and better management reporting/information
• Liaise with QF Finance for payroll process, the monthly closing process, and the yearly closing process
• Work closely with QF Finance on all post-payroll activities handled outside QF payroll and transactions related to special agreements not managed by QF payroll.
• Manage a robust HRMS/Financial Accounting framework in compliance with International Financial Reporting Standards and leading practices for Payroll. Review mechanism for financial functions relating to Payroll & forecasting and general ledger financial data integrity and reconciliation
• Liaise with internal and external auditors to conduct audit reviews and respond to/action any significant audit observations. Meet with auditors for Center Payroll Audit and finalization of Audit
• Manage & support the Financial General Ledger Accounting team for costing/financial data & management reports
• Review and analyze the accuracy of Payroll information contributing to financial reports presented to Senior Management in support of decision-making
• Lead the review of Payroll financial functions & mechanisms including budgeting and forecasting of Payroll for all entities in the Foundation and General Ledger financial data integrity and reconciliation
• Other reasonable tasks as assigned by supervisor

Minimum Knowledge, Skills & Experience:

• Bachelor’s degree in Human Resources, or any relevant field
• 6-8 years of relevant full-time work experience
• Understanding International Financial Reporting Standards and International Accounting Standards
• International experience, preferably in the Middle East; knowledge of QF is an advantage
• Experience with computerized HRMS/Accounting systems and other relevant technologies, platforms, and
• systems
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and
• to articulate ideas clearly and concisely; Arabic proficiency is an advantage
• Proficiency in MS Office applications, MS SharePoint, Oracle Fusion, and EPM