Lead Sr. Procurement Officer - DR014

Pay Band: 5

Agency: Department of General Services (DGS)

Location: Richmond, VA

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public – G

The DGS Office of Procurement Services (OPS) is hiring for a Lead Senior Procurement Officer. The Office of Procurement Services supports DGS by ensuring all procurement laws are always adhered to by implementing and executing good procurement practices within OPS and in the divisions where procurement delegations have been granted.

The Lead Senior Procurement Officer is an advanced level professional purchasing position on the OPS team responsible for the procurement of non-professional services and complex goods, including very complex technology procurements. They will also provide training and guidance to internal staff, customer, suppliers, contractors, supported Agencies, and business units, including the DGS Division of Fleet Services, Division of Real Estate Services, the Office of Information Systems & Services, the Virginia Distribution Center, and more.

Job duties include, but are not limited to:

• Procure nonprofessional services and complex goods as assigned through competitive sealed (IFB) or unsealed bidding (QQ), competitive negotiation (RFP), sole source, and emergency methods consistent with the VPPA, APSPM, VITA Buy IT Procurement Manual, and DGS policies and procedures.
• Ensure all contract management activities are accomplished in an accurate manner, all actions are annotated in Contracts and Procurement Files as established within DGS policy and procedures, and all contract management responsibilities are fulfilled as outlined in DGS Policy PR-1 and PR-3.
• Review contracts to determine contractual compliance and take appropriate action to address vendor performance or compliance issues.
• Act as liaison between the departmental contract administrator, end user, and vendor to resolve contractual or invoicing disputes.
• Provide training, guidance, and assistance to Contract Officers in procurement procedures, usage of eVA, contract management, and day-to-day activity.
• Assist management in workflow assignments across the team.
• Provide individual training to assigned eVA users and training on SWaM plans, goals, and outreach to DGS customers and staff as required or requested.
• Provide customer support to assigned agencies and business units.

This position will be located in Richmond, Virginia and must report on-site. This position is eligible for a hybrid telework schedule (telework up to 2 days/week) upon completion of an approved telework agreement.

We’ve got great benefits!

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.

Minimum Requirements

• Experience executing highly complex procurements for complex goods and services from start to finish, including experience with advanced level procurement principles, practices, and methods such as Requests for Proposals and Invitations for Bids.
• Extensive knowledge of public procurement policies, regulations, and procedures.
• Extensive knowledge of contract law and the entire contract life-cycle, from creation to close-out, including the ability to develop and administrate complex contracts.
• Experience with contract management, including term contract management, and coordinating actions and activities between business staff, management, and contractors to successfully resolve contract disputes.
• Excellent interpersonal and communication skills, including experience negotiating complex contracts and the ability to write reports and conduct presentations to train end-users, staff, and contractors.
• Ability to apply critical thinking skills to resolve complex problems.
• Ability to plan, monitor, gather, and coordinate information, and prioritize between multiple requirements, objectives, projects, and tasks.
• Advanced knowledge and demonstrated skills in Microsoft Office (Word, Excel, SharePoint, and PowerPoint), and Adobe.

Visa sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must also pass a criminal background check.

Additional Considerations

• Virginia Contracting Officer (VCO) certification. Candidates who do not already have this certification will be required to obtain one within one year of employment.
• Certified Public Professional Buyer (CPPB) certification, Certified Public Purchasing Officer (CPPO) certification, or other nationally recognized purchasing certification.
• Virginia Contract Administration & Risk Management (VCARM) certification.
• Experience with the Virginia Public Procurement Act (VPPA), DGS/DPS Agency Procurement & Surplus Property Manual, and VITA Buy IT Procurement Manual.
• Experience with the Construction & Professional Services Manual (CPSM).
• Considerable experience executing complex technology procurements.
• Experience using the eVA procurement software.

Special Instructions

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application.

Online applications should be submitted via jobs.virginia.gov.

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after November 4, 2025. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate must also pass a criminal background check and complete a Statement of Economic Interest prior to the first day of employment.

If the selected candidate does not already possess the Virginia Contracting Officer (VCO) certification will be required to obtain it within one year of hire.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov