Lead Transportation Dispatcher

Exempt Status Non-Exempt

No. of Days According to district approved calendar

Department Transportation

Reports To Director of Transportation

Supervises Provides work direction and coordination to Transportation Dispatchers

Education

• High School Diploma or GED

Experience

• Five (5) years of experience in transportation operations, with at least two (2) years as a dispatcher in a public school district environment

Position Function/Purpose
This is a working lead position responsible for coordinating daily transportation dispatch operations (60-70%) while providing leadership, training, and work direction to the dispatcher team (30-40%). The Lead Dispatcher serves as the primary operational point of contact for route coverage, driver coordination, and emergency response, ensuring efficient and safe transportation services across all MISD campuses. Must possess a valid Texas Commercial Driver’s License (CDL) Class B with Passenger (P) and School Bus (S) endorsements and be able to drive routes as needed.

Essential Functions:

Major Responsibilities

LEADERSHIP & COORDINATION DUTIES (30-40%):
1. Coordinate and supervise daily dispatcher operations across all shifts
2. Provide work direction and assignments to Transportation Dispatchers
3. Serve as primary operational liaison between dispatch team and Director of Transportation
4. Train and mentor dispatchers on procedures, systems, and best practices
5. Assist Director with dispatcher scheduling, shift coverage, and assignments
6. Monitor dispatcher performance and provide feedback to Director
7. Conduct quality control of route assignments and coverage decisions
8. Lead dispatcher team meetings and communicate operational changes

9. Resolve conflicts and escalated issues from dispatchers, drivers, or campuses
10. Coordinate emergency response and crisis management for transportation incidents
11. Review and improve dispatcher procedures and workflows
12. Serve as acting operational supervisor in Director’s absence for dispatch matters OPERATIONAL DISPATCH DUTIES (60-70%):
13. Ensure all bus routes are covered and assigned daily across all shifts
14. Coordinate route coverage during driver absences, emergencies, and shortages
15. Manage distribution of keys, radios, and equipment to drivers
16. Answer phone and two-way radio calls; respond to routine requests or emergencies
17. Communicate with outside organizations, local police, emergency services, and others as appropriate
18. Respond to driver requests for assistance and dispatch tow trucks, emergency services, and additional equipment as needed
19. Maintain current knowledge of all routes and school locations to ensure timely services
20. Work closely with bus drivers, monitors, technicians, service center liaison, and central staff to ensure accurate route status information
21. Review bus routes for efficiency and effectiveness; communicate recommended improvements to management
22. Collaborate and communicate effectively with the routing department and campus administrators
23. Collect and process bus maintenance request forms from drivers
24. Assist in distribution and collection of route/trip sheets; ensure weekly and monthly student counts are completed accurately
25. Maintain daily log of school buses, assigned drivers, and monitors for all shifts
26. Monitor and coordinate field trip coverage and assignments
27. Serve as substitute bus driver to cover routes during driver shortages
28. Maintain and provide required reports to transportation administration team
29. Reviews, understands, and follows transportation guidelines and procedures to ensure consistency
30. Foster positive relations with service center team, campuses, teachers, and parents
31. Present oneself as a role model for employees with regard to proper attire, grooming standards, and positive attitude
32. Perform other duties as assigned by the Director of Transportation

• Excellent customer service skills and ability to remain calm under pressure
• Ability to speak Spanish preferred
• Ability to organize and prioritize work for self and provide direction to others
• Possess knowledge of streets and highways in Midland County and surrounding areas; individual school programs; preparation of regular and federal reports; safety regulations and practices
• Ability to pass U.S. Department of Transportation alcohol and drug tests and annual

physical exam

• Must pass criminal background check and maintain eligibility for student contact

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

• Light to moderate lifting and carrying (up to 50 pounds)
• Frequent use of hands and fingers for computer work and documentation
• Specific hearing requirements (ability to hear and distinguish multiple radio transmitters)
• Visual acuity for reading maps, computer screens, and detailed documents
• Ability to sit for extended periods while monitoring dispatch operations
• Ability to operate motor vehicles including school buses
• Regular and reliable attendance required
• Ability to work in high-stress, fast-paced environment with multiple simultaneous demands

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Revision Date: 06/102026
The above statements are intended to describe the general nature and level of work being performed by
people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family
Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability
and Accountability Act of 1996 (HIPAA) for employee and student information. Midland Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by
federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.