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Lease Specialist - Madison, NJ (Hybrid)
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Job Summary
The Lease Specialist supports the lease administration and transaction management functions by coordinating lease-related activities, managing sublease setups, and ensuring timely processing of rent payments. This role serves as a key liaison between internal teams and external stakeholders, including landlords and legal, and plays a critical role in maintaining compliance and operational efficiency across multiple business units.
Key Responsibilities
- Transaction Coordination
- Track progress of all lease-related transactions from initiation to completion.
- Ensure all required approvals are obtained from business, finance, franchise, and legal teams.
- Prepare finalized lease documents for signature via DocuSign or manual signatures.
- Serve as the primary point of contact for the transactions team and legal department.
- Sublease Management
- Manage the setup of all subleases in company-owned brokerage offices.
- Coordinate landlord approvals for subleases when required.
- Oversee the setup of intercompany subleases between title and brokerage entities.
- Process monthly rent payments for all business units, ensuring accuracy and timeliness.
Qualifications
- 3+ years of experience in lease administration, real estate operations, or transaction coordination.
- Strong understanding of lease terms and sublease structures.
- Experience working with legal documents and approval workflows.
- Proficiency with digital signature platforms (e.g., DocuSign) and lease management systems.
- Excellent organizational skills and attention to detail.
- Strong interpersonal and communication skills, with the ability to coordinate across departments and manage landlord interactions professionally.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
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