Leave Administrator I

Details

Open Date
12/04/2025

Requisition Number
PRN43742B

Job Title
Leave Administrator

Working Title
Leave Administrator I

Career Progression Track
P00

Track Level
P1 - Entry Level Pro

FLSA Code
Professional

Patient Sensitive Job Code?
No

Standard Hours per Week
40.00

Full Time or Part Time?
Full Time

Shift
Day

Work Schedule Summary

Monday through Friday, 8am – 5pm

Remote: Mon, Tues, Wed, and Fri; In-Office: Thursdays

VP Area
President

Department
00410 - Human Resources

Location
Campus

City
Salt Lake City, UT

Type of Recruitment
External Posting

Pay Rate Range
$49,000

Close Date
12/11/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Leave Administrator

Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes insurance claims and leave requests, determines employee eligibility, assists managers in the development of alternate work arrangements, and manages employee return to service. Records leaves and adjust time in the HRIS and timekeeping system as needed. Ensures compliance with internal and external policies and regulations.

Employees and managers’ first point of contact answering routine questions on the organization’s leave programs, including FMLA leave, paid parental leave, medical leave, military leave, and non-health related leaves. Intakes leave requests and insurance claims (Workers’ Compensation, Disability, and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS , payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws ( FMLA , USERRA , WC, etc.), basic skill set, and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.

This position is hybrid, so the incumbent will be required to work at least one day per week onsite, but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking, and/or Internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Leave Administrator, I

Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, assists managers in the development of alternate work arrangements or coordination of coverage, and manages employee return to service or separation. Records leaves and adjust time or pay in the HRIS or payroll systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems, and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter.

Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Leave Administrator I – Department Specific Responsibilities:
+ Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questions

+ Responds to routine customer questions in a timely manner

+ Manages team email inbox and worklists

+ Determines eligibility for leaves and communicates with leave stakeholders

+ Involves or escalates to others most HR issues for resolution

+ Proficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasks

+ Maintains accurate data and files

+ Understands UHRM’s services and priorities

Minimum Qualifications

EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Leave Administrator, I:
Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Preferences

Familiarity with FMLA . Customer service focused. Proven success in managing tasks independently. Team and task oriented.

Type
Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.