Leave of Absence Coordinator

Date Posted: 4/10/26

Position Summary

The Leave of Absence Coordinator administers and coordinates employee leaves of absence, ensuring compliance with applicable laws, policies, and guidelines. This role serves as the primary point of contact for employees and direct leaders regarding leave-related matters and provides accurate, timely support while maintaining confidentiality. This role also serves as the systems administrator for benefits and leaves.

Required Knowledge, Skills, And Abilities

• Knowledge of the principles and practices of Human Resource administration.
• Knowledge of local, state, and federal labor and employment laws, as well as regulations applicable to leave administration, including FMLA, ADA, workers’ compensation, HIPAA and related requirements.
• Skill in customer service.
• Ability to maintain confidentiality of customers, peers, and branch/department.
• Ability to work independently and with coworkers in a wide variety of situations with minimal supervision.
• Ability to use all technology applicable to the essential functions of the job and commonly used by the CHPL.
  
  
  

Essential Job Duties And Responsibilities

• Serves as the primary point of contact for employees and managers regarding leave of absence policies, procedures, and requirements.
• Serves as the primary point of contact for benefits questions and provides follow up information to employees.
• Coordinates leave-related communication with employees, direct leaders, and Fiscal to ensure accurate tracking and continuation of benefits.
• Administers Family and Medical Leaves of Absence [FMLA] and ensures that all FMLA forms and medical/dental insurance continuation documents are prepared and processed in an accurate and timely manner. Communicates with Managers and employees regarding FMLA policy provisions and requirements.
• Supports the ADA process including the coordination of ADA requests from employees, documentation, and communication.
• Supports and communicates annual benefits open enrollment
• Supports HR Manager in monthly benefits reconciliations for multiple carriers.
• Supports the Library’s Wellbeing program.
• Administers the worker’s compensation program including coordination of claims, documentation, and communication with internal and external partners.
• Checks reports to verify that file feeds are transmitted correctly; if not, attempts to resolve them internally or seek assistance from the carrier or the HRIS.
• Supports and advances the Library’s mission of connecting people with the world of ideas and information.
• Embraces and embodies the Library’s core beliefs, strategic priorities and pillars of excellence.
• Demonstrates a commitment to diversity, equity and inclusion efforts of all colleagues and customers regardless of age, cultural background, ability, ethnicity, family status, gender identity, immigration status, national origin, race, religion, sex, sexual orientation, socioeconomic status, and veteran status.
• Complies with Cincinnati & Hamilton County Public Library’s workplace expectations, attendance and punctuality, drug-free workplace, harassment in the workplace, and other employment-related policies and procedures; and all other rules, guidelines, requirements, standards, and practices that are applicable to the position.
• Other duties as assigned.
  
  
  

Position Qualifications

• Education: High School diploma or equivalent is required. Bachelor's degree in Human Resources, Business Administration, or relevant discipline is preferred.
• Certifications or licensure: None.
• Years of relevant experience: One or more years is required.
• Years of experience supervising: None.
  
  
  

Position Type

Full Time - 40 hours

Salary

Grade 7: $24.01 - 30.02 per hour (based on experience)

Deadline

April 24, 2026

Equal Employment Opportunity Employer