Legal Administrative Assistant

Launch Your Legal Career With Us!

Are you a recent graduate looking to jump-start your career in the legal field? Tiffany & Bosco, P.A., a premier multi-jurisdiction law firm in Phoenix, is searching for a motivated Legal Administrative Assistant to join our dynamic team. This is your chance to gain valuable hands-on experience in a fast-paced, supportive, and professional environment where your work makes a real impact.

Why You’ll Love Working Here

At Tiffany & Bosco, you’ll find more than a job—you’ll find a team that values growth, collaboration, and excellence. We believe in investing in our people, fostering a culture of teamwork, and providing the tools you need to succeed. You’ll have the opportunity to work alongside highly skilled attorneys and staff while building a strong foundation for your career.

What You’ll Do

No two days are the same! You’ll be an integral part of one of the firm’s litigation departments, with responsibilities that include:

• Client Intake
• Conduct detailed intake interviews to gather essential case facts.
• Input and manage data in the client relationship management system.
• Schedule appointments and consultations for attorneys.
• Follow up with leads and ensure all inquiries are responded to promptly.
• Use Microsoft Word and Adobe Acrobat to prepare and send engagement letters for electronic signature.
• Departmental Billing:
• Prebill Invoice Processing: Review invoices from the accounting department for accuracy, coordinating attorney review and correction, ensuring compliance with client guidelines, fee arrangements, and coordinate attorney review and correction, ensure compliance with client guidelines, fee arrangements, and billing protocols, and log and send them billing protocols; log and send out to the client.
• Billing System: Utilize billing software systems, including entering new client matter information, updating rates, and troubleshooting any issues related to billing processes.
• Client Communication: Serve as a point of contact for clients regarding billing inquiries, providing clear and timely responses to address any questions or concerns.
• Expense Entry: Coordinate with attorneys and staff to accurately prepare expense receipts.
• Collections Management: Monitor accounts receivable and follow up on outstanding invoices to ensure prompt payment, escalating issues as needed to firm management.
• Receipt and Trust Payment Processing
• Prepare, edit, and file important legal documents across multiple jurisdictions.
• Ensure accuracy, confidentiality, and efficiency in all assigned tasks.

What We’re Looking For

We’re seeking someone who is:

• Tech-savvy and confident with Adobe Acrobat and Microsoft 365 (including SharePoint and Teams)
• Hardworking, resourceful, and highly organized, with a sharp eye for detail
• A college graduate eager to learn and grow
• A strong communicator who thrives in a team-oriented environment
• Driven to make a difference and ready to take initiative

Although not required, a basic understanding of the civil litigation process and prior law office experience would be helpful.

Perks & Benefits

We offer more than just a great work environment:

✅ Competitive salary

✅ Comprehensive health, dental & vision insurance

✅ 401(k) retirement plan

✅ Paid Time Off (PTO) and holidays

✅ Supportive, team-based culture where your work is recognized and appreciated

Ready to Take the Next Step?

If you’re enthusiastic about building your career and want to be part of a team that values your growth and success, we’d love to meet you!

Apply today by submitting your resume and cover letter.

Job Type: Full-time

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Profit sharing
• Retirement plan
• Vision insurance

Work Location: In person