Legal Administrative Assistant

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, H3D Solutions, a modeling and design subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.

JOB PURPOSE / POSITION OVERVIEW
The Legal Administrative Assistant provides essential administrative support to the Company’s General Counsel and the broader Legal team. This role is responsible for preparing, organizing, formatting, finalizing, tracking, and maintaining legal and contractual documentation, managing files, scheduling meetings, handling correspondence, and assisting with day-to-day tasks related to the Company’s legal department. The Legal Administrative Assistant ensures that critical information is accurate, accessible, and timely, helping the team safeguard the company’s operations and relationships.
DUTIES / RESPONSIBILITIES

• Support the Company’s Legal Team with preparation, review, and tracking of contracts, subcontracts, and amendments.
• Maintain organized files and databases of legal and insurance documents in both physical and electronic formats.
• Assist with monitoring contract compliance, expiration dates, and renewal timelines.
• Coordinate with internal departments (Preconstruction, Operations, Accounting, etc.) and external partners (subcontractors, vendors, insurers) to obtain and update documentation.
• Research and compile information to support claims management and dispute resolution processes.
• Prepare standard correspondence, reports, and summaries for internal stakeholders.
• Support annual insurance renewal processes and ad hoc audits.
• Assist with scheduling, meeting coordination, and recordkeeping for the Legal team.
• Perform other duties as assigned to support the department’s goals.

MINIMUM EXPERIENCE REQUIRED (KSA’s, Education, YOE)

• Associates degree or higher with focus in Business Administration, Legal Studies, or equivalent administrative experience in a professional setting.
• Experience calculating and calendaring deadlines via interpretation of locate state and federal rules.
• High attention to detail.
• Excellent written and verbal communication skills
• Ability to take direction, as well as come up with ideas on your own on process improvements.
• Sound interpersonal, team collaboration skills and a positive attitude.
• Very computer savvy with strong proficiency in cloud-based client management programs and all Microsoft Office Suite programs.

PHYSICAL DEMANDS / WORKING CONDITIONS (environment, noise level, public interactions)

• Office working environment with occasional travel to job sites.
• Frequent use of telephone, computer, email, and other electronic devices to communicate with internal and external clients, trade partners, or vendors.
• Lift, push or pull objects up to 25 pounds.
• Will sit, stand, or walk short distances for up to the entire duration of shift/workday.
• Ability to wear required PPE on job sites.

Benefits at Haydon/Earthscapes:
Health Options

• Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage

Worklife Balance
Professional Development
Teamwork / Camaraderie
Retirement Planning

EEO Statement
Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.