Legal Administrative Assistant

A top tier global law firm is currently hiring for their Albany office. The firm is seeking a Legal Administrative Assistant to provide legal administrative support to a team of litigation attorneys and provide a wide range of document processing and administrative services in the assigned practice group.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates transaction information, scans and organizes legal files
• Compiles fully executed transaction documents via PDF, including inserting any related Exhibits/Schedules.
• Submits Conflicts Request for new matter openings; prepare Engagement Letter for same.
• Enters attorneys’ billable time, submits to accounting by monthly deadlines, and prepares billing invoices, and other administrative duties.
• Supports administrative tasks such as calendaring, printing, scanning, assembling documents and preparing shipping labels and certified mailings
• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• Strong computer and document formatting skills
• High attention to detail, organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written)
• Ability to collaborate well in a team
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential