Legal Administrative Assistant – Banking & Finance

Overview

Founded in 1965, Messerli Kramer is a top-20 law firm in Minnesota, with offices in Minneapolis, St. Paul, St. Michael and Plymouth, Minnesota. We have a well- earned reputation within the business community of providing sound, reasoned and comprehensive legal advice. With an emphasis on building lasting relationships with our clients, our professionals take the time to listen and understand their legal issues within the larger framework of their business as a whole. Known for our dedication and responsiveness, our attorneys and staff are focused on finding pragmatic solutions and producing remarkable results for our clients.

Messerli Kramer serves individuals and businesses through three unique, yet complementary divisions. In Minneapolis, we represent a variety of clients across a series of practice groups: Banking and Finance, Business Litigation, Corporate and Estate Planning, Commercial Real Estate and Family Law.

Minneapolis Office Position Details

Messerli Kramer is seeking a highly-motivated and detail-oriented individual to join our legal team as a Banking & Finance Legal Administrative Assistant in our Minneapolis office. This is a great opportunity to join a dynamic, fast-paced environment, collaborate with skilled professionals, and build valuable experience. In this role, you will work alongside two other legal assistants in a team-based support model, collectively providing assistance to five attorneys within the practice group.

General Responsibilities

• Assisting the attorneys in preparing correspondence, loan documents, signature pages and making closing transcripts and other transactional matters.
• Editing, assembling and filing documents
• Maintaining open/active client files both in electronic and physical formats in accordance with firm standards.
• Managing and organizing legal department databases and systems, including document management systems, and maintaining client files and contact information.
• Assisting with managing attorneys’ calendars, scheduling meetings, coordinating appointments, and tracking deadlines
• Tracking and recording the time spent by attorneys and other legal professionals on various tasks and activities, and ensuring that the invoices are accurate, detailed, and comply with client billing guidelines.
• Review and edit proformas (attorney billing) monthly as assigned.
• Performing administrative duties, including coordinating travel arrangements, processing expense reports, and managing other related tasks as required.

Position Expectations

• Strong interpersonal, verbal, and written communication skills.
• Ability to work with and take direction from multiple individuals, as well as the ability to work independently.
• Strong commitment to (internal/external) client
• Excellent organizational, interpersonal, written and verbal communication skills with a high level of attention to detail.
• Problem‐solver with the ability to be flexible and use sound judgment, multi‐task, prioritize and deliver accurate work product within multiple and competing deadlines.
• Enthusiastic and friendly with the demonstrated ability to work with people at various levels within and outside of the Firm.

Required Education, Experience and Skills

• 3+ years of legal administrative experience in transactional work (Banking & Finance/Real Estate/Corporate) preferred.
• Minimum of high school graduation (business school or related professional legal administrative degree preferred).
• Proficiency in Microsoft Office Suite.
• Strong proficiency with Kofax and/or Adobe PDF platforms.
• Strong proficiency with Sharefile.
• Proven ability to manage multiple calendars.
• Experience with Time & Billing System. LMS (Surepoint) knowledge helpful.

Company Benefits

• Comprehensive health insurance coverage, including medical, dental, and vision plans
• Basic Life, Voluntary Life and Accidental/Critical Illness plans
• Paid Employer Health Savings Contribution if enrolled in 3500 High Deductible plan.
• 401(k) retirement plan
• Full time employees eligible for 4% 401K Employer Safe Harbor contribution after completion of one year of service
• Paid leave and disability coverage for eligible employees
• $100 monthly parking reimbursement
• $120 annual gym membership reimbursement
• Generous paid time off
• Employee recognition program
• Business casual attire and casual Fridays
• 5-hour work week, with a one-hour lunch break
• Supportive and inclusive work environment that values diversity, teamwork, and collaboration.
• Hybrid work model (Two days onsite per week required)
• Company Holidays

Compensation and Discretionary Bonus Information

Base compensation will vary based on level of experience. Hourly compensation range $30.00-$47.00 depending on level of experience. Legal Administrative Assistants are also eligible for an annual discretionary bonus based on individual and year end company results.

To Apply

If you are a motivated and talented attorney who is looking for a new opportunity, please apply through Paylocity or submit resume and salary expectations to: recruiting@messerlikramer.com.

Messerli Kramer is fully committed to equality of opportunity in all aspects of employment. It is the policy of Messerli Kramer to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

We conduct criminal background checks on all individuals offered employment.

Applicants with a disability that are in need of an accommodation, please contact Human Resources at 612.672.3600 or email recruiting@messerlikramer.com.