Legal Administrative Assistant - Litigation

Shumaker's Sarasota office is seeking an experienced Legal Administrative Assistant to join our Litigation & Disputes team. The ideal candidate will have 1+ years of litigation administrative experience with the ability to handle high-volume workloads. Must be detail-oriented, energetic, great at proof-reading and transcription, able to use and learn various software programs and possess strong communication skills.

This role will work in-person at our Sarasota, Florida office.

Key Responsibilities

• Calendaring case deadlines in case management orders using Milana
• Public records research (Sunbiz, property searches, permit searches)
• E-filing in federal, state, and local courts
• Creating Sharefile links
• Processing invoices
• Submitting check requests
• Processing pro formas
• Submitting conflict checks (initial and supplemental as new parties are added/discovered)
• Preparing engagement letters
• Communicating with clients regarding receipt of retainers
• Pulling information to respond to billing inquiries from clients (we are constantly asked questions about how retainers are applied)
• Following up with cold callers
• Submitting reimbursements (travel, mileage, CLE’s, marketing, etc.)
• Registering attorneys for events and CLE’s
• Assisting attorneys and marketing to prepare for events
• Recording attorney time in iTimekeep
• Word processing
• Large copy projects
• Closing files and scanning documents to save, breaking apart old hearing binders for shredding, etc.
• Any other duties as assigned by the Office Administrator

Required Qualifications

• At least 1 year of administration experience in civil, multi-party and/or complex litigation
• High School Diploma or higher

About the Firm

We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

FLSA Status: Hourly Non-Exempt

Physical Requirements

• Frequent sitting (up to 6 hours/day), with static posture for up to 30 minutes at a time.
• Occasional bending and stooping (up to 30 minutes/day).

Notice to recruiters: We are not accepting outside recruiter applications for this position.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Referral program
• Vision insurance

Experience:

• Litigation: 1 year (Required)

Ability to Commute:

• Sarasota, FL 34236 (Required)

Work Location: In person