Paralegal Assistant (Business Transactions)

JOB TITLE: Paralegal Assistant (Business Transactions)
FLSA STATUS: Non-Exempt
LOCATION: Kansas City, MO office (hybrid work environment)
SCHEDULE: 37.5 hours/week; Full-time; M-F typically 8:30 – 5:00
REPORTS TO: Regional Office Administrator

POSITION SUMMARY:
The Paralegal Assistant is a full-time, non-exempt position based in our Kansas City, MO office. This position is responsible for proactively providing direct billable and administrative support to the attorneys, paralegals, and legal administrative assistants in the Business Transactions practice group. The individual will be working in a dynamic environment that requires excellent organization, handling a multitude of tasks simultaneously, independent thinking and self-direction, the ability to work well with people, and determination to get the job done.

Compensation: At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including your background and experience. These considerations can cause your compensation to vary. We expect the hourly rate for this position to start between $27.53 and $36.18, and will depend on your skills, qualifications, and experience. We encourage all interested candidates to apply.

Benefits: Medical, Vision, Dental, PTO, 401k, Life, Disability

POSITION RESPONSIBILITIES:

• Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient
• Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality
• Work collaboratively and cooperatively with other shared services departments
• Independently use sound judgment and initiative to develop project timelines. Anticipate business needs of timekeepers; prioritize assignments, meet deadlines
• Assist with timekeepers with organization, preparing, drafting, and proofreading documents, including cross-referencing, and running document comparisons and other administrative tasks
• Create, maintain and index client files, paper and electronic, in partnership with Records department. Perform routine filing, file retrieval and update document management system as necessary
• Proactively manage busy calendars, prioritizing meeting requests with internal and external groups; schedule meetings, inform others of timekeepers’ whereabouts
• Collaborate with Accounting to ensure accuracy in billing pursuant to client requirements; perform pre-bill edits, prepare invoices for payment as requested by timekeepers
• Review and submit conflict checks, new clients and client matters
• Track and record time in time entry system to ensure services provided are appropriately documented
• Work with supervising attorney to compare, analyze, update, and produce documents relating to client matters
• Assist and support attorneys with research and due diligence
• May need to interact with clients, courts and opposing counsel; participate in meetings discussing sensitive or confidential matters
• Annual 700-hour billable requirement
• Understanding of technical legal terminology

​QUALIFICATIONS / SKILLS:

• 1-3 years’ administrative experience in the legal field preferred
• Paralegal certificate and/or undergraduate degree preferred
• Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders
• Excellent oral and written communication skills, excellent organizational and time management abilities, strong analytical and problem solving skills, and proactive business style
• Strong Microsoft Office skills required, including Word, Outlook, Excel, and PowerPoint
• Typing speed of 60 wpm

​PHYSICAL REQUIREMENTS:

• Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time
• Ability to occasionally or routinely lift up to 10 – 20 lbs.
• Ability to efficiently communicate
• Ability to perform repetitive motions required
• Ability to see and read PC screens, detect color-coding, read fine print, and/or normal type size print

DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees.

Job Type: Full-time

Pay: $27.53 - $36.18 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Kansas City, MO 64106