Legal Administrator

UAS International Trip Support is a leading global aviation solutions provider delivering comprehensive trip support services to business aviation clients worldwide. With operational expertise across international markets, UAS is committed to delivering excellence, efficiency, and compliance while supporting a dynamic and fast-paced global operation.

As part of our continued growth, we are seeking a proactive and detail-oriented Legal Administrator to join our in-house Legal Department in Dubai.

Role Overview

The Legal Administrator will provide administrative and operational support to the Legal Department, with responsibilities including contract administration, document management, execution coordination, compliance tracking, and maintenance of legal records across multiple jurisdictions.

This role is ideal for a detail-oriented and proactive early-career professional with strong organizational skills and the ability to manage legal processes within a fast-paced international environment. The successful candidate will gain valuable exposure to in-house legal and commercial operations within the aviation and travel industry, with excellent opportunities for professional growth and development within a global organization.

Key Responsibilities Legal Administration & Document Management

• Maintain and organize electronic and physical legal filing systems for contracts, corporate records, and legal documentation.
• Manage document storage and organization within cloud-based systems, including Zoho and other internal platforms.
• Prepare execution packs and maintain executed agreement registers and trackers.
• Coordinate contract execution processes in line with internal approval procedures and company policies.
• Administer and monitor Docusign workflows and execution status.

Contract & Compliance Support

• Review and update template agreements and basic commercial contracts using approved templates and precedents.
• Identify and extract key contractual terms including but not limited liability clauses, termination provisions, governing law and jurisdiction, notice requirements, renewal and expiration dates.
• Support subsidiary management activities and assist with corporate documentation across multiple international jurisdictions.
• Maintain trackers for registrations, renewals, licenses, and corporate actions.

Administrative Support

• Provide day-to-day administrative support to the Legal Department.
• Assist with scheduling, correspondence, document preparation, and coordination with internal stakeholders.
• Ensure accuracy, confidentiality, and compliance in handling legal and corporate documentation.

Required Qualifications

• 1-2 years of experience in legal administration, contracts administration, legal assistant roles, document control administrative support OR Bachelor's Degree in Law or related discipline with demonstrable administrative experience.
• Strong organizational and document management capabilities.
• Excellent attention to detail and process-oriented mindset.
• Ability to work independently and manage priorities with minimal supervision.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office and cloud-based document management systems.
• Experience using Docusign, Zoho, contract management or document management systems is preferred.
• Exposure to commercial contracts or legal support functions.
• Previous experience within aviation, travel, hospitality, multinational or international business environments.
• Basic understanding of commercial contract terminology and legal structures.
• Strong organizational and time management skills
• High attention to detail and accuracy
• Document management and record-keeping capabilities
• Ability to handle confidential and sensitive information professionally
• Process-oriented and compliance-focused mindset
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Administrative coordination and multitasking abilities
• Problem-solving and analytical thinking
• Ability to manage deadlines and prioritize workload effectively
• Professionalism and reliability
• Adaptability in a fast-paced international business environment
• Team collaboration and stakeholder coordination
• Proficiency in Microsoft Office and cloud-based systems
• Basic understanding of legal and commercial documentation
• Contract administration and tracking skills
• Strong follow-up and execution management abilities