Legal Administrator D (contract)

• Support all aspects of assigned executive attorneys’ daily work routine
• Understand and adapt to unique priorities, working habits and preferences of each executive
• Serve as a liaison and point of contact between attorneys and their internal and external clients, outside counsel, and government officials and agencies, as needed
• Monitor the status of pending items, and keep executives advised of time-sensitive issues and emergent matters
• Coordinate and manage attorney calendars by accurately scheduling meetings, conference calls and video conferences across multiple time zones
• Assist in the development, preparation, proofreading, revision and distribution of meeting agendas and materials, presentations, legal documents, financial spreadsheets, tables, charts, reports, and routine correspondence
• Maintain paper and electronic filing systems using accepted legal office practices and the company’s record keeping systems and procedures
• Follow Boeing policies and procedures, and use industry accepted security practices when handling sensitive and confidential information and communications
• Schedule and coordinate domestic and international travel; regularly monitor all logistical aspects of the trips; revise meeting agendas, tour schedules and travel itineraries, as needed; communicate changes to all parties involved in a timely fashion
• Prepare, reconcile and submit expense reports using Concur to ensure timely and accurate payment and/or reimbursement
• Use Boeing’s internal legal matter management system to create, monitor and manage legal matters; process invoices and generate reports, as needed
• Register, process and escort domestic and foreign visitors
• Receive, sort, prioritize and accurately distribute office mail in a timely fashion; handle all sensitive and confidential information with discretion and proper safeguards
• Coordinate work with other Law & Global Compliance staff members; provide backup support for other attorneys/executives, as needed
• Assist with the onboarding of new attorneys, and with the training and onboarding of new support staff members
• Order and maintain office supplies using Boeing’s approved system, and in accordance with Boeing’s policies and procedures
• Take on various other work and responsibilities, as needed
• Know and abide by Boeing’s policies and procedures at all times
• To perform this job successfully the ideal candidate will:
• Exhibit exceptional skills in the following areas:
• Writing, editing, and proofreading
• Organization and time-management
• Verbal communications
• Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exhibit a high level of professionalism
• Exhibit excellent, sound judgment
• Be a reliable, trusted partner
• Discretely handle highly sensitive and confidential financial, legal, personal (PII) and institutional information while exercising professionalism and discretion
• Be highly detailed oriented, maintain a high level of accuracy and attend to details with a minimum level of supervision Thrive in a fast-paced environment; energetically tackle new projects; exhibit a resourceful, can-do attitude; be a proactive self-starter
• Have the ability to prioritize tasks, make decisions, meet deadlines, and effectively solve problems under pressure and in a fast-paced environment
• Thrive as an independent contributor and as a member of a highly interactive team
• Act in a way that cultivates productive working relationships and fosters meaningful collaboration

• 3+ years of experience with managing and organizing multiple deliverables and deadlines with minimal direction
• 5+ years of experience in a previous role where meticulous attention to detail, with emphasis on accuracy and quality was paramount
• 5+ years of experience in the handling and the safeguarding of proprietary and confidential information
• 5+ years of experience with Microsoft office suite

• Associates degree or higher
• 3+ years of experience providing administrative support to multiple executives
• 3+ years of experience in heavy schedule management and/or travel planning
• Experience with international travel and event planning

Pay Rate Range

55 - 60 USD hourly

Benefits Information

• Optional Benefits: Medical, Dental, Vision, 401K

Tundra Technical Solutions is among North America’s leading providers of Staffing and Consulting Services. Our success and our clients’ success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.