Legal Administrator I

Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth.

SESI Consulting Engineers has been selected as one of NJBIZ’s "FASTEST GROWING" Companies and Inc.'s "5000 America’s Fastest-Growing Private Companies".

SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region.

SESI offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few. SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential.

SUMMARY:

The Legal Administrator I is responsible for providing foundational support to the legal department by handling administrative and operational tasks. This role ensures accuracy and consistency in data entry, contract management, and compliance processes, while supporting day-to-day requests from the legal team. This position is expected to operate with supervision from a manager. As directed by your manager, this position will require you to support other departments and managers in order to fulfill the immediate requirements of the firm.

Primary Responsibilities include but are not limited to the following. Other duties may be assigned.

Contract and Compliance Data Management:

• Enter and maintain contract data, insurance certificates, and compliance information in internal systems
• Maintain compliance trackers and update documentation repositories.

Insurance Certificate Administration:

• Process and track Certificates of Insurance (COI) requests.

Administrative and Legal Team Support:

• Provide general administrative support, including document formatting, filing, and scanning.
• Assist with intake and routing of requests to appropriate legal team members.

Process Improvement and Collaboration:

• Collaborate with team members to identify and implement small process improvements in data handling and compliance.

Additional Duties

• This list of responsibilities is not intended to be exhaustive. Additional duties consistent with the legal industry’s expectations for this role may be assigned, based on the needs of the company.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments

• High school diploma or equivalent required; associate degree preferred.
• One year of administrative, clerical, or data entry experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Knowledge of Microsoft Office Suite, Outlook and PDF programs. Ability to learn new systems quickly.
• Notary preferred