Legal Assistant

JOB
The City Attorney – Prosecution office is seeking a detail-oriented and dedicated Legal Assistant to join our team. In this role, you’ll play a key part in supporting the legal process by preparing case files, coordinating discovery, assisting with court proceedings, and serving as a reliable point of contact for victims, witnesses, and partner agencies. This is an excellent opportunity to grow your career in the legal or criminal justice field while contributing to meaningful work that directly impacts our community.Why Join Us?As a Legal Assistant, you’ll gain hands-on experience with litigation support, legal document preparation, and case management within a professional and collaborative environment. This position is part of a formal career ladder, offering growth potential tied to your development and responsibilities. If you’re highly organized, detail-driven, and committed to integrity and accuracy, you’ll thrive in this role while building a solid foundation in public sector legal services.Screening of applications will begin on Monday, October 27, 2025. To Apply: All applicants must submit the City of Missoula application AND Cover Letter explaining your interest in this position and detailing how your experience and education meet the qualifications.Failure to attach the cover letter will result in your application being incomplete, and therefore, not reviewed by the hiring manager. Resumes will not be reviewed. All details should be entered on the application. ** The full range for Level I position is $23.77 - $27.69/hour and will increase each year for longevity and cost of living adjustments.

EXAMPLE OF DUTIES
This position is part of a formal career ladder tying pay progression to the advancement and complexity of assigned duties and responsibilities.Provide litigation support through maintaining confidential criminal case files for arraignment, trial, and post-sentence proceedings; enter and track conditions for post-sentence compliance.Order, process, and provide discovery in criminal cases; compile and review documents for dissemination, including redaction of private or confidential material, in response to discovery or other involved party requests.Research and attempt to locate victims and/or witnesses; determine necessity of subpoenas; gather information from victims for restitution requests and answer questions related to the criminal justice system.Manage caseloads and respond to telephone inquiries and email communications, using independent judgement to prioritize and resolve issues.Process court documents and case related materials, including calendaring court hearings, briefing schedules, and confidential documents such as correspondence and medical records; enter various information into the case management software.Generate legal documents within the case management software for filing with Courts.Provide backup and support to all team members to meet deadlines, including internal workflow requirements and deadlines imposed by statute or court order.Answer complex inquiries from citizens, agency personnel, and City staff regarding City Attorney policies and procedures.Provide notarial services to prosecutors and victims.Perform routine administrative tasks including e-filing and answering the telephone.Perform other duties as assigned, based on training and qualifications.

SUPPLEMENTAL INFORMATION
Any combination of education and experience equivalent to two (2) years of legal secretary experience or another relevant field.Must be able to pass a fingerprint criminal history background checkMust complete Criminal Justice Information Network (CJIN) certification within two (2) days of hire and maintain annual recertification.Must complete Montana Notary certification within six (6) months of hire and maintain certification.Criminal Justice experience, preferred.The City of Missoula does not sponsor employment visas (e.g., F-1, H-1B, TM). Applicants must be authorized to work in the United States on a full-time basis at the time of application.This position is part of a VEBA plan which will impact payout of vacation and/or sick leave upon leaving the city as an employer.